Cash Receipts

Cash Receipt forms serve as the source document for recording a transaction in the Banner Finance System. The top section of the form is used by General Accounting to enter the receipts into Banner using the index number, account code, and description provided on each line.

Cash Receipt forms provide confirmation of the deposit with the Cash Office as well as documentation to support the bank deposit. The bottom section of the form is used by the Cash Office to confirm the amounts deposited by the department according to type of receipt (checks, currency, or coin) and provides a validation of the deposit for each department's records.

The university uses a 3-part Cash Receipt form to submit deposits. Forms may be obtained from the Supply Room Companies' punchout catalog in eVA, Virginia's web-based purchasing system.

Log into eVA at: http://www.eva.va.state.us

1. proceed to the add items page.
2. select the punchout catalog option.
3. select the "Buy from Supplier" rectangle to the right of the Supply Room Companies listing.
4. in the search box at the top left of the Supply Room Companies opening page, enter "GMU".
5. the Cash Receipt form is located near the bottom of the second page.
6. the listing reads "GMU 95, Receipt, Cash, PK/25, price $6.40. (Note: the actual billed price for a package of 25 cash receipts will be less).
7. enter the number of packages of 25 to be ordered in the rectangle on the right.***
8. select the grey rectangle "Add to Cart".
9. complete the order.
10. the forms should be delivered the next day.

*** Please remember the Supply Room Companies assesses a $25 small order fee, effective November 1, 2005, for all orders less that $25.

Click here to view the document, "eVA Quick Reference for Punchout Catalog Orders".