Airline Reservations

Travelers have two options regarding purchasing airline reservations:

1. Small Purchase Charge Card (P-Card):  Use the Small Purchase Charge Card (P-Card) to purchase airline tickets for the cardholder or other travelers in the cardholder's operating unit. Appropriate documentation must be retained for three years by the cardholder. Retention period is ten years when sponsored funds are charged.

2. VISA Travel Charge:  Travelers may purchase airline tickets using the VISA Travel Charge Card or a personal credit card. Reimbursement will not be made until after the travel has taken place.

Please Note:  Generally, airline travel cannot exceed the rates charged for tourist/coach fare. 

Airline tickets or other travel services may be purchased through the Internet. When procuring services using the Internet, the traveler must submit two supplemental documents with the Travel Expense Reimbursement Voucher:

1. hardcopy final page from Internet site showing total cost and confirmed service and

2. airline confirmation (either ticket stub or boarding pass) showing the type of ticket purchased (e.g., coach, business).

Rates for airline tickets typically may not exceed coach class. Senior Approving Officials may approve business class travel under the following circumstances:

1. The business class fare does not cost more than the lowest available tourist/coach fare,

2. The travel is to western Europe and the business meeting is conducted within three hours of landing,

3. The travel is for a transoceanic intercontinental trip of more than eight hours, or

4. The traveler pays the difference.

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Last updated 01/07/05
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