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Mileage Reimbursement Rates
Travelers may be reimbursed for use of a personal vehicle while on university business.
Personal Rate
Travelers may be reimbursed at the "personal" mileage rate in the following situations:
(1) The travel distance is less than 100 miles per day
(2) The
Enterprise Trip Calculator indicates that the cost of a personal vehicle is within $20 of the cost of an
enterprise vehicle or is lower than the cost of an Enterprise vehicle. **
(3) An Enterprise vehicle is not available for the travel date(s). **
** The traveler must print and attach the trip calculator page displaying that information to his/her travel reimbursement voucher.
The current personal mileage reimbursement rate is 55 cents per mile.
To minimize transaction processing costs, please consider claiming reimbursement only once a month or whenever total mileage exceeds 100 miles. The following table summarizes the approximate average mileage between the university campuses, and the reimbursement amount to be claimed:
| DEPART FROM |
ARLINGTON |
FAIRFAX |
HERNDON |
LOUDOUN |
PRINCE WILLIAM |
| Arlington |
|
15 Miles $8.25 |
20 Miles $11.00 |
22 Miles $12.10 |
32 Miles $17.60 |
| Fairfax |
15 Miles $8.25 |
|
16 Miles $8.80 |
20 Miles $11.00 |
20 Miles $11.00 |
| Herndon |
20 Miles $11.00 |
16 Miles $8.80 |
|
7 Miles $3.85 |
18 Miles $9.90 |
| Loudoun |
22 Miles $12.10 |
20 Miles $11.00 |
7 Miles $3.85 |
|
26 Miles $14.30 |
| Prince William |
32 Miles $17.60 |
20 Miles $11.00 |
18 Miles $9.90 |
26 Miles $14.30 |
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Fleet Rate
Trips not qualifying for the personal mileage rate are reimbursed at the lower "fleet" rate.
The current fleet rate is 24.6 cents per mile.
GMU or state vehicles may be obtained from the Physical Plant Department's Motor Pool Dispatcher (993-2442).
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