Purchasing

Office Supply Process FAQs

Cut-off Date for Processing Cost Transfers after Fiscal Year End

The Purchasing Office will strive to deliver the highest quality customer and professional services. Our goal is to:

• Develop and maintain an excellent working relationship with the University community, our vendors, and State Government
• Provide ethical, professional, efficient, and effective services in support of the University's education and research mission
• Deliver to the University community the most efficient and effective buying tools and customer support for the purchase of required products and services from appropriate sources of supply
• Strategically contribute to the University's bottom line
• Support the University's commitment to Supplier diversity

eVA

eVA is the Commonwealth of Virginia's e-procurement solution for all buyers and sellers of goods and services procured by state agenecies and institutions.

SWaM

The Small, Women and Minority-owned Businesses (SWaM) Program seeks to increase diversity in Mason's vendor community.

• We seek to work with and communicate to the delegated purchasing community on a continuing basis to emphasize the importance of diversity in procurement.
• We conduct training and outreach to ensure SWaM businesses gain access to university contracting opportunities.

Buyers

Dollar Amont	Purchasing Responsibility	Quotes Required	SWaM Quotes Required
Less than $2,000	Individuals		units encouraged to use SWaM (where available)
$2,000 up to $5,000	Purchasing Office		One (where available)
$5,000 up to $50,000	Purchasing Office	Three	Two (where available)
Over $50,000 (Formal)	Purchasing Office	Six	Four (where available)

Note: Requirements less than $50,000 can be purchased from a certified SWaM vendor, without competition, provided the buyer determines the price offered to be fair and reasonable.

 

Department of Minority Business Enterprises VASCUPP