Purchasing Office Responsibilities

• Procure all goods and services required by Mason.
• Determine the most appropriate and effective method of acquisition for each purchase request.
• Comply with all Commonwealth and Mason ethics policies.
• Ensure compliance with all purchases as denoted by the Code of Virginia.
• Conduct all formal communications with vendors regarding purchases.
• Oversee the contract administration process for Mason.
• In conjunction with University Counsel, oversee the signature of contractual documents related to the purchase of goods or services.
• Administer the Commonwealth and University’s SWaM program.
• Manage Mason’s P-card Program.
• Administer Mason’s surplus property program in conjunction with Central Receiving.
• Support eVA purchasing and problem resolution.
• Develop and maintain current information on sources of supply.
• Maintain an accurate file of all purchases and related documents.
• Approve all justifications for proprietary or sole-source specifications.
• Provide assistance on procurement matters to all departments.