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Fiscal Times Newsletter Purchasing and Accounts Payable

Purchasing Promotional Items

Mason has awarded contracts to multiple sources for promotional items. The following procedures are required for all purchases:

Promotional Orders Under $5,000

  • Select any one vendor under contract (list available below)
  • Ensure the price is at or below the maximum agreed pricing
  • Follow the recommended ordering method for the vendor
  • Follow the purchasing procedures for eVA and/or P-Card

**Do not select a vendor outside of the contract unless:

  • The department obtains a waiver from the Purchasing Office. This will not be considered solely on the basis of price.
  • The required items are not covered under the contract (e.g., embroidery items, uniforms promotional jackets, etc.) 

You must be logged in using your Mason Single Sign-On (SSO) to view the following table, Purchasing Promotional Items Guide

Promotional Orders Above $5,000

  • Select a minimum of two vendors under contract and obtain bids (list available here). Lowest prices responsive, responsible bid receives the award
  • Provide identical detail of needs to both vendors via email

**Do not solicit a vendor outside of the contract unless:

  • The department obtains a waiver from the Purchasing Office. This will not be considered solely on the basis of price.
  • The required items are not covered under the contract (e.g., embroidery items, uniforms promotional jackets, etc.). Items that are not covered under the contract are subject to standard competitive requirements. See Purchasing Snapshot for details