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Fiscal Support and Connections Network
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Join us: January 18, 2022 - 1:00 pm - 2:00 pm
Meeting information and agenda in January Newsletter
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Fiscal Announcements and Reminders
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New eVA Transition Date: May 2022
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We received notice from the Department of General Services (DGS) that the Go Live date for the eVA transition has been pushed back to May 2022. Click here to view the memo. eVA as you know it will continue as normal until the transition in May. We believe this extra time will allow our team to complete critical system testing and prepare additional training documents to help our users migrate to the new platform.
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We greatly appreciate everyone who participated in the eVA Forums, completed the self-paced assessments in the VIP, and provided valuable feedback during the process. At this time, we plan to suspend any further eVA Forums and will resume communication about the transition as we get closer to May 2022.
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General Accounting Updates – Incoming Wires and JVs
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The General Accounting Office has initiated a process to identify incoming Wire/ACH payments that your department is expecting. Members of the FSCN-GRP in MS Teams will have access to an Excel file to identify and track incoming Wire/ACH payments. All expected payments should be recorded on this form in order to minimize email exchanges and ensure payments are applied timely and correctly. Click here to join the FSCN-GRP on MS Teams and access the file. A new shared drive has been created (M:\shared\fsvc.journals) where copies of PAPER JVs will be available to departments for reconciliation. Paper JVs are "journal vouchers" that are manually processed by the General Accounting Office. Please note, electronic JVs processed in Banner (FGAJVCD) are not included in this folder as related documents are retained by the department. Individuals with access to this shared drive are listed on the Journal Voucher page. Please reach out to your assigned point of contact with questions or to request JV documents.
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Taxability of Reimbursements
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All employee travel and non-travel reimbursement requests and supporting documentation must be submitted through the Mason Finance Gateway within 60 days after the return of business-related travel or the event date (non-travel). Reimbursements submitted after 60 days are considered taxable income and subject to taxation per the Internal Revenue Service (IRS). Beginning January 2022, Mason will implement changes to the process for travel and non-travel taxable reimbursements. The process changes are outlined below. Employees will receive the fully approved reimbursement amount processed through the Mason Finance Gateway. For example, if the employee submitted $100.00 for a taxable non-travel reimbursement, the employee will receive $100.00. However, $100.00 is considered taxable income to the employee. Taxable travel and non-travel reimbursements will be processed by the Payroll Office at the end of each quarter; March, June, September, and December. The full reimbursement, as mentioned in the example above, will be reported as income and added to the employee W2 in the quarter received to withhold the applicable taxes from the employee’s paycheck. Questions related to tax deductions, timing, and the financial impact may be addressed with the Payroll office at payroll@gmu.edu. Questions related to travel and non-travel documentation, approvals, and submission dates may be addressed with the Travel office at travel@gmu.edu.
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COVID-19 Safety and Office Supplies
Mason has centralized the purchase of COVID related supplies. Items that are in stock and available for distribution will remain on the list of supplies that are not permitted for individual departmental purchase until Mason’s stock is depleted. Ordering information is available on the COVID-19 Fiscal Guidance webpage.
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NO DECEMBER FSCN MEETING
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P-Card Deadlines and Delegate Approvals
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- December 16: Cardholder sign off
- December 17, 4:30PM: Approver sign off
Any transaction that has not been allocated and signed off by the Cardholder and Approver will be “swept” and a journal transfer will be needed in January 2022. When eVA and/or Bank of America Works approvers plan to be out of the office for extended periods the approving authority should be delegated to another individual within the unit. This will ensure that deadlines are met and processes can continue without delay. Please follow the corresponding instructions to delegate this authority.
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Opportunities to Connect
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Fiscal Administrative Training Sessions
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Register for all training opportunities in MasonLEAPS.gmu.edu. The Virtual meeting information will be sent to all registrants one-two business days prior to training.
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Fiscal Services Virtual Walk-ins
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Check the Calendar for upcoming meetings and events!
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