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Fiscal Support and Connections Network
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Join us: January 18, 2022 - 1:00 pm - 2:00 pm
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Phone Conference ID: 506 407 423#
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3. Fiscal Boot Camp - April 27
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Fiscal Announcements and Reminders
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New eVA Transition Date: May 2022
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We were informed by the eVA Transition team that a majority of the new system training in the VIP will be updated in the next few months and released sometime in March 2022. If you have not completed or begun the training please wait until the new releases in March 2022. Additional information will be posted as received on the https://fiscal.gmu.edu/purchasing/use-eva-purchasing/.
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Taxability of Reimbursements
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All employee travel and non-travel reimbursement requests and supporting documentation must be submitted through the Mason Finance Gateway within 60 days after the return of business-related travel or the event date (non-travel). Reimbursements submitted after 60 days are considered taxable income and subject to taxation per the Internal Revenue Service (IRS). Beginning January 2022, Mason will implement changes to the process for travel and non-travel taxable reimbursements. The process changes are outlined below.
Employees will receive the fully approved reimbursement amount processed through the Mason Finance Gateway. For example, if the employee submitted $100.00 for a taxable non-travel reimbursement, the employee will receive $100.00. However, $100.00 is considered taxable income to the employee.
Taxable travel and non-travel reimbursements will be processed by the Payroll Office at the end of each quarter; March, June, September, and December. The full reimbursement, as mentioned in the example above, will be reported as income and added to the employee W2 in the quarter received to withhold the applicable taxes from the employee’s paycheck.
Questions related to tax deductions, timing, and the financial impact may be addressed with the Payroll office at payroll@gmu.edu. Questions related to travel and non-travel documentation, approvals, and submission dates may be addressed with the Travel office at travel@gmu.edu.
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Join FSCN
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Personal Mileage Rate Change
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Beginning January 1, 2022, the personal mileage rate for business travel was increased to 58.5 cents per mile (up from 56 cents). The Mason Finance Gateway has been updated to reflect this change on all newly created reimbursements. As a reminder, travelers may be reimbursed at the personal mileage rate in the following situations:
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- The mileage does not exceed 280 miles per day
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- The mileage per day is more than 280 miles, but the cost of the personal car does not exceed the cost of an Enterprise vehicle (Enterprise Trip Calculator must be included with reimbursement)
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- An Enterprise vehicle is not available (a copy of the Enterprise rental page indicating an allowable vehicle is not available for the day(s) must be included with reimbursement)
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- The proposed driver is younger than 21 years of age
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COVID-19 Safety and Office Supplies
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Mason has centralized the purchase of COVID related supplies. Items that are in stock and available for distribution will remain on the list of supplies that are not permitted for individual departmental purchase until Mason’s stock is depleted. Ordering information is available on the COVID-19 Fiscal Guidance webpage.
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Opportunities to Connect
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Fiscal Admin Training Sessions
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Register for all training opportunities in MasonLEAPS.gmu.edu. The Virtual meeting information will be sent to all registrants one-two business days prior to training.
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Fiscal Services Virtual Walk-ins
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Check the Calendar for upcoming meetings and events!
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