Fiscal Support and Connections Network

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Join us: September 20, 2022 - 1:00 pm - 2:00 pm

Meeting Information:

Click here to join the meeting
Or call in (audio only): +1 571-397-2084,,506407423#

Phone Conference ID: 506 407 423#

Agenda:

1. Food & Beverage (Sodexo)

2. MFG Reimbursements

3. Website Updates

4. Open Discussion

Fiscal Announcements and Reminders

New eVA Transition Timeline

The New eVA platform is scheduled to launch on November 1! We have captured the important dates on the eVA Purchasing webpage along with additional resources and reference materials. Please note that we will hold several eVA Upgrade and Transition forums to help you familiarize yourself with the new platform over the next few months. Forum dates and registration information are available on the Fiscal Calendar. Our current Fiscal trainings will be updated in mid-October to capture all of the relevant changes and updates.

Onboarding Fiscal Staff

New employees and current employees who are transitioning to more fiscal focused roles should review the Fiscal Basics manual. We have outlined the required and recommended trainings by position along with helpful definitions and fiscal system information. We encourage everyone to review the policy and procedure documents located on the webpage under Manuals and Training Materials. Forms are available on the webpage under Forms and Instructions. Everyone is welcome to join the Fiscal Support and Connections Network to discuss fiscal policies/procedures, give feedback, present new ideas for improvement, and gain knowledge from colleagues on common best practices.

University Travel Reminders

International Travel: As a reminder, travelers are required to submit an application for review and approval to the University Travel Advisory Committee (UTAC) for travel to countries with State Department Travel Advisories Level 3 or above and Centers for Disease Control and Prevention Warning Level 3 or above, as well as travel to countries under economic sanctions or Department of State military embargos. Travel to South Korea continues to be exempted from UTAC review at this time. Additional information is available at https://risk.gmu.edu/advisories/travel-abroad-advisory/.

Required Training: All Mason employees (including GRA/GTAs) must complete the Mason Finance Gateway (MFG) Navigation training, in MasonLEAPS, prior to accessing the system for travel and expense reimbursements. Non-Mason individuals (candidates, guest speakers, no-pay affiliates) and Mason students do not have access to the MFG. Training information, quick guides, and video resources for using the MFG are available at https://fiscal.gmu.edu/mason-finance-gateway/.

Former Employee/Student Reimbursements: All reimbursable expenses should be submitted and approved through the Mason Finance Gateway (MFG) prior to an employee’s final day of employment or prior to a student’s graduation/period of non-enrollment at Mason. After the employee/student separation, they will no longer have access to MFG and all past due reimbursement will need to be submitted as a non-employee reimbursement.

Approver Delegate: Supervisors and Budget Approvers are required to approve transactions within the MFG. During leave period or extended absence (vacation, sickness, etc.) these individuals should set up an Approver Delegate for the specific timeframe. This will ensure that documents continue in the approval flow and that employees receive reimbursement in a timely manner.

Fiscal Training and Engagement Training Initiatives

"Purchasing Made Easy -- Access-Based Training"

Available now! This new training, “Purchasing Made Easy – Access Based Training,” is a two-hour, on-demand, self-paced training found in MasonLEAPS. The curriculum includes a review of Mason Purchasing, eVA procurement, P-Card uses, and the Bank of America Works system. This training is required in order to become a P-Cardholder or approver. Sessions are available online to watch as many times as needed, at any time. For more information please visit: https://fiscal.gmu.edu/training/

Mason Finance Gateway (MFG) Access

Mandatory Navigation training for the travel and expense reimbursement system provides an overview of how to navigate the MFG system. Additional guides and resources are available to the Mason Finance Gateway homepage.

NEW! Mason Fiscal Administration Certificate (MFAC)

Registration is now open! 4-Weekly sessions leading up to a Fiscal Administrator Certificate (issued by Fiscal Services). Sessions will be in a hybrid format for in-person and virtual attendance. Spring schedules may be modified based on feedback from the initial series. Upon completion of the Fiscal Administrator Certificate program, employees will have in-depth knowledge of Fiscal policies, procedures, and financial systems. This program is the first step in becoming a professional in Fiscal administration at Mason.

Opportunities to Connect

Join FSCN Community of Practice:

Click here to join the conversation! FSCN Team-GRP.

Training and Engagement

To learn more about training opportunities, please visit https://fiscal.gmu.edu/training/.

Fiscal Services Virtual Walk-ins

Wednesday Walk-Ins 1:00 - 4:00. Click, here to SCHEDULE ONLINE, NOW!!

Check the Calendar for upcoming meetings and events!