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Fiscal Support and Connections Network
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Join us: May 16, 2023 - 1:00 pm - 2:00 pm
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Phone Conference ID: 506 407 423#
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1. NEW! Travel Policy and Procedure Training
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3. FY 24 eVA Purchase Orders
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Fiscal Announcements and Reminders
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Farewell Heather Strange (rude.)
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After 8 years as a valued member of Fiscal Services, Heather Strange is leaving Mason on May 16 to pursue other opportunities. We wish her all the best and hope that you will too!
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We are excited to announce that Jessi Adams will serve as interim Director of Fiscal Learning and Engagement! We hope that you will lend her your support and patience during this transition.
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Fiscal Transformation Boot Camp
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Thank you to everyone who participated in the Spring 2023 Boot Camp session. Recordings and presentation slides will be made available later this month. We will notify everyone through the Fiscal Support and Connections Network (FSCN).
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AS WE BEGIN PLANNING FOR THE FALL 2023 BOOT CAMP WE ENCOURAGE YOU TO BRING YOUR IDEAS TO THE MAY FSCN MEETING!
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Fiscal Year-End (FY23)
The university’s fiscal year ends on June 30, 2023. We encourage departments to begin planning purchases and/or payments to ensure that supplies, equipment, and services are delivered and paid for by the university’s fiscal year-end. In order to pay for goods and/or services in FY23 the goods must have been delivered, all services must have been rendered, and the invoice(s) must be received in Accounts Payable (acctpay@gmu.edu) by June 9, 2023.
Please review the important information available on the Fiscal Year End Deadlines web page at https://fiscal.gmu.edu/controllers/year-end-deadlines/.
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IMPORTANT: FY24 eVA Orders
Please note, orders may not be placed in eVA for FY24 prior to May 23, 2023. Any orders using FY24 prior to May 23 will fail integration and the user will need to create a new order after May 23. Please refer to the fiscal year deadlines above. More information about using eVA is available at https://fiscal.gmu.edu/purchasing/use-eva-purchasing/.
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Require Training for eVA Access Starting May 1
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All new requests for eVA access will require users to complete the "Purchasing Made Easy - Access Based Training" in MasonLEAPS prior to gaining access to the eVA procurement system. Please plan accordingly and allow time for new users to complete this training before processing purchase requests. Additional information on eVA purchasing is available, here https://fiscal.gmu.edu/purchasing/use-eva-purchasing/
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PCard and GMUF Transition to Mason Finance Gateway
We invite the Mason Community to join us on Tuesday, May 16, 10:00 AM – 12:00 PM to learn about the new processes for P-Card allocation and approval, George Mason University Foundation (GMUF) employee reimbursement, and the future of these processes in the Mason Finance Gateway. This session will provide basic training information, the transition period, and the benefits of these new processes. This session will be recorded and made available at a later date.
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AP Forms in Ellucian Workflow
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With a focus on process automation and in partnership with the ITS Workflow Team, we are pleased to announce that several Accounts Payable forms are now available in Ellucian Workflow for submission and approval (previously PDF fillable documents). Additional information, links, and quick guides are available, at https://fiscal.gmu.edu/fast/workflow/
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The following forms are transitioning to Ellucian Workflow:
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- Externally Funded Fellowship Support Form
- Participant Support Allowance Form
- Scholarship/Fellowship Form for the Period of Non-Enrollment
- Payment Request 2.0 coming soon!
- Revenue Refund Form
- Honorarium Payment Form
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Mason Fiscal Administrator Certificate - Register Today!
We still have space available for all 2023 sessions! Join your colleagues and get a jump start on your professional development by registering today. The Mason Fiscal Administrator Certificate provides a closer look at Fiscal policies, procedures, and financial systems while introducing you to other Finance functions such as budget and forecasting. And starting in February, the George Mason University Foundation will be joining us as guest presenters. This ever-evolving program is the first step to becoming a professional in Fiscal Administration at Mason. To learn more and register for an upcoming session visit https://fiscal.gmu.edu/event/mason-fiscal-administration-certificate-mfac-program/.
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Opportunities to Connect
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Join FSCN Community of Practice:
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Fiscal Learning and Engagement Roadshow
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Is your office or unit interested in having the Fiscal Learning and Engagement Team meet with your group as a stop along our "Roadshow"? If so, please e-mail fscomm@gmu.edu.
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Training and Engagement
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Fiscal Services Virtual Walk-ins
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Check the Calendar for upcoming meetings and events!
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