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Fiscal Support and Connections Network
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Join us: November 15, 2022 - 1:00 pm - 2:00 pm
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Phone Conference ID: 506 407 423#
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Fiscal Announcements and Reminders
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New eVA Transition Reminders
The New eVA platform is now live!
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As with any new system, there are several known issues that we want to make you aware of. Please do not report any issues to eVA as we are already communicating with DGS on a resolution. Should you discover additional issues not listed below, please email evaadmin@gmu.edu. We have also created a Notes on New eVA document which highlights some of the updates you will see in new eVA. Please utilize the many resources available to you on the Use eVA Purchasing webpage which provides extensive information on the new eVA platform. If you continue to need assistance, after reviewing all available training information, please sign up for a New eVA Walk-in by visiting the Calendar.
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UBI Certification and Questionnaires due December 5, 2022 Fiscal Services has designed a questionnaire to gather information about new and existing activities that potentially generate Unrelated Business Income (UBI) and may need to be included on the university’s IRS Form 990-T for Fiscal Year 22. UBI results from a trade or business that the university regularly carries but is not substantially related to our tax-exempt purpose of education, research, and service. The questionnaire is designed to walk you through the UBI analysis in a simple Q&A format. The questionnaire, certification, and related UBI guidelines are available at https://fiscal.gmu.edu/unrelated-business-income/. Annually, each department should complete a separate questionnaire form for each potentially unrelated activity, including those historically reported, for the fiscal year that just ended (FY22). Once completed, the department’s senior fiscal manager should review, certify, and submit the certification and supporting questionnaires to inttax@gmu.edu. If there are business activities you are unsure about, please contact us at inttax@gmu.edu.
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Authorized Approver Lookup Tool Authorized approvers are identified by their position within the unit and assigned approval responsibilities by the Chief Business Officer, Academic Finance Lead, or Banner Finance Liaisons. For documents submitted in Ellucian Workflow and charged to a Sponsored program, the approver will be the PIs/Co-PIs listed on the award records in Banner. Please review the level of Approval Authority definitions for more information and access the Lookup Tool at https://fiscal.gmu.edu/authorized-approvers/.
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Honorarium Payment Update
We have updated the Honorarium payment instructions. Highlighted changes include that eVA entry is no longer required for Honoraria over $2,000, suggested ranges based on university averages have been included, and Honoraria in excess of $2,000 should receive advance approval. An honorarium may include consideration for travel expenses. Honorariums that exceed $2,000 should be first reviewed with your unit’s Chief Business Officer and/or the Purchasing Department (purch1@gmu.edu) prior to making any commitments to a recipient. Honoraria payments are exempt from eVA procurement and may be processed through Accounts Payable with the Honorarium Payment Request. Please visit the Process an Honorarium webpage for additional information.
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Opportunities to Connect
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Join FSCN Community of Practice:
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Training and Engagement
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Fiscal Services Virtual Walk-ins
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Check the Calendar for upcoming meetings and events!
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