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Fiscal Support and Connections Network
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Join us: April 23, 2024 - 1:00 pm - 2:00 pm
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Phone Conference ID: 506 407 423#
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1. Guest Presentation/Q&A: Accounts Payable (AP) Forms - Quyen Le (Director, Accounts Payable) and Catherine Staggs (Assistant Director, Accounts Payable
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2. Vendor Onboarding Update - Becky Klein, Associate Director, Purchasing Operations
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3. "How to Thrive at Mason" Boot Camp
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4. Annual Card Training Reminder
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Fiscal Announcements and Reminders
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Fiscal Year-End (FY24)
Mason’s Fiscal Year ends on June 30, 2024. Departments are encouraged to begin planning purchases and/or payments to ensure that supplies, equipment, and services paid from Educational and General (E&G) funds are delivered and paid for by the university’s fiscal year-end. Further adhering to the deposit payment dates and Journal Voucher processing will ensure transactions are recorded in FY24.
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Register Now - Mason Thrives Boot Camp
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Registration for the Spring 2024 “How to Thrive at Mason” Boot Camp is now open! This virtual learning opportunity will take place from May 14-16 from 9 a.m. to 1:30 p.m. each day.
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This free event is intended for all Mason employees - from newcomers to long-timers – and will provide a free professional development opportunity focused on skill attainment and refinement, while providing support across the university. The main purpose is to focus on connecting and collaborating across the university to help break down silos. The event will increase the awareness of interconnectedness on processes and procedures, as well as providing the “big picture.”
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Click here to Register (requires login). While a finalized agenda will be available and posted online soon, topics such as utilizing MicroStrategy, an update to the Mason brand, skill advancement at Mason, and many others. Sessions will be recorded and published at a later date. The most up-to-date information, and previously recorded Beyond the Basics and Boot Camp sessions, is available here.
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MFG Additional Approver Feature
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The Travel Office would like to announce an upcoming enhancement we are adding to the Mason Finance Gateway, beginning May 1st, 2024. Currently, approvers can only reassign their approvals. This new functionality will be available for approvers to add one more approver and to include comments during the approval process. This can be done on the approval confirmation screen, where individuals will add the approver from the given list of names.
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This does not impact or change how approvers are managed in MFG. This only applies to an expense report where an additional, individual approver will review a particular report. The Travel team will be adding this functionality to the approver guide. These steps will be added to the MFG Approver Guide and a quick demonstration will take place at a future Fiscal Support and Connections Network (FSCN) meeting.
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Annual Card Training
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The annual P-Cardholder, Approver & Travel Card trainings are now live. These online trainings are mandated by the Commonwealth of Virginia for each cardholder AND approver, as well as Travel Charge cardholders. The trainings should be completed as soon as possible but no later than May 1, 2024. Failure to complete this training will result in card suspension.
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Journal Voucher Update
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All Journal Vouchers (JVs) should be entered or submitted at least three business days before month end to allow for approval and posting. If a JV is submitted within three days of month end, please date the JV Transaction Date for the following month. If you have any questions about Journal Vouchers, please review this page on the Fiscal Services website: https://fiscal.gmu.edu/journal-vouchers/.
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Mason Fiscal Administrator Certificate - Register Today!
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Join your colleagues and get a jump start on your professional development by registering today. The Mason Fiscal Administrator Certificate provides a closer look at Fiscal policies, procedures, and financial systems while introducing you to other Finance functions such as budget and forecasting. This ever-evolving program is the first step to becoming a professional in Fiscal Administration at Mason. To learn more and register for an upcoming session visit https://fiscal.gmu.edu/event/mason-fiscal-administration-certificate-mfac-program/.
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Opportunities to Connect
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Fiscal Services Walk-in hours
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Wednesday Walk-In Support is designed for one-on-one virtual or in-person assistance with a particular question or topic and is not a substitute for Fiscal Training requirements.
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Join FSCN Community of Practice
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Training and Engagement
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Check the Calendar for upcoming meetings and events!
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