Change, Cancel & Return Purchases

…process on how to change an order, review eVA Basic Manual. Cancel an Order If a buyer wishes to cancel an order after entering the order in eVA, he/she should…

Categories
Purchasing and Accounts Payable

Mandatory and Specialized Purchases

Search the table below for mandatory or specialized purchase ordering instructions and helpful links. Any VASCUPP contract may be used for all contract categories, except office supplies which are limited…

Receive a Purchase Order

orders, or is not registered in eVA, the buyer who created the order must submit the Purchase Order to the vendor. The buyer should contact the vendor to determine the…

Understand the Procurement Methods

…one source practicably available. Procurement of Sole Source Exceeding the Buyer’s Signature Authority Should the dollar amount exceed the buyer’s signature authority it is the buyer’s responsibility to justify and…

Make a Purchase Over $5,000

…electronically. The Buyer will then issue a Purchase Order to complete the procurement and notify the initiator via email. Once the Purchasing Office Buyer becomes involved, the departmental buyer may…

Accounts Payable FAQs

…and Payment Questions How do I know if the purchase order I received is legitimate? Vendors should always confirm that large orders for goods or services and shipments to non-GMU…

Resolve eVA Integration Error Message

…data entry error occurred, the buyer should enter the correct fund or org and resubmit the order. If the buyer should have access to order for the fund or org,…

Use Sodexo

…All orders for Sodexo must be placed utilizing the online ordering system Catertrax. Required Process The department will access Catertrax, and complete the event requirements and order details. Sodexo will…

Pay and Receive Orders

…P-Card purchases of $5,000 or less. For additional information visit the Use P-card page. Direct Orders If a buyer does not have a P-Card or a vendor does not accept…

Use Lodging

Online Booking tool. Click here for the Covington Online Booking Resources. Travel Service Providers Cost ComparisonCovington Travel CATEGORY OF SERVICE Service Fee (per traveler) Domestic- Booked by Phone Combined Air/Hotel/Car…