Categories
Purchasing and Accounts Payable

Mandatory and Specialized Purchases

Search the table below for mandatory or specialized purchase ordering instructions and helpful links. Any VASCUPP contract may be used for all contract categories, except office supplies which are limited…

Understand the Procurement Methods

…for any new software/system purchases or any other purchases that may qualify for an ASRB review, Purchasing will not complete your purchase request or issue a Purchase Order to a…

Categories
Purchasing and Accounts Payable

Consulting Services

…Substitute W-9 form for tax purposes before the purchase order will be issued. Do not attach the W-9 Form to the Purchase Requisition. Complete an eVA Purchase Requisition for the…

Categories
Purchasing and Accounts Payable

Can I Purchase…?

All purchases must be essential to the mission, vision, and operations of the University. Every purchase should be carefully assessed prior to the purchase to ensure that it is reasonable…

Receive a Purchase Order

…to have the vendor entered. Future purchase orders do not require W-9 submission, unless the vendor’s name or Tax ID number has changed. Receipt of a Purchase Order Vendors Accepting…

Make a Purchase Over $5,000

Required Process for Purchases of $5,000 or More Purchases exceeding the $5,000 departmental limitation are processed through the Purchasing Office. The purchaser will enter the order in eVA as a…

Fiscal Services Forms & Instructions

Instructions Use the Search box below to find Fiscal Forms, instructions and contact information….

Expenditure Account Codes

Search for a word or term to find the corresponding Expenditure Account codes for Chart P. Please utilize the Chart P Crosswalk Tool to view Account code crosswalks from Chart…

Use a P – Card

…information on what is an allowable purchase (Can I Purchase…?), considering mandatory and specialized purchases, and available institution contracts among many other helpful resources.  P-Card in Mason Finance Gateway The…

Use Lodging

…report. Domestic GSA rates are available at https://www.gsa.gov/travel/plan-book/per-diem-rates Alaska, Hawaii, and U.S. Territories rates are available at https://www.travel.dod.mil/Travel-Transportation-Rates/Per-Diem/Per-Diem-Rate-Lookup/ International destination rates are available at https://aoprals.state.gov/web920/per_diem.asp Check the Actual Location of…