Expenditure Account Codes

…recovery from federal grants and contracts. 79111OCPE Indirect CostRecord recoveries of university indirect costs that are eligible for recovery from OCPE grants and contracts. 79112Administrative Cost RecoveryDO NOT USE. 79115Administrative…

Use Transportation

…determining the lowest cost transportation. Enlarge In the following situations, the Enterprise calculator should be printed and an adjustment should be written on the Lowest Cost Transportation line of the…

Use Lodging

…reservations. *Please note that Covington service fees are significantly reduced when using their Online Booking tool. Click here for the Covington Online Booking Resources. Travel Service Providers Cost ComparisonCovington Travel…

Search for an Existing Contract

…Purchasing Professionals (VASCUPP) identify cooperative pronouncement and cost savings for higher educations institutions in Virginia. VASCUPP contracts may be utilized when a Mason and/or State contract does not meet the…

Mason Finance Gateway FAQ

…considered part of the room cost each night. If these fees plus the room cost exceed the maximum lodging rate the traveler will only be eligible for the maximum and…

Covington Travel Services

…reduced when using their Online Booking tool. Click here for the Covington Online Booking Resources. Travel Service Providers Cost ComparisonCovington Travel CATEGORY OF SERVICEService Fee (per traveler) Domestic- Booked by…

Report Lost or Stolen Equipment

…will pay only what it would have cost to replace the item; the department must pay for the difference. In order to separate replacement cost and upgrade cost, departments should…

Plan a Trip

…and no-cost meals provided at the event Other anticipated requirements and expenses (i.e., mileage, baggage fees, etc.) All travel costs must be estimated before the proposed trip is made. These…

Recharge

Overview A recharge occurs when one university unit provides a good or service to or incurs a cost on behalf of another university unit and seeks to recover its costs….

Learn about Equipment Trust Funds (ETF)

…of theft is $800 ($1,200 cost less $400 depreciation). Because the equipment has a remaining book value, the item must be replaced with a like item, and the replacement cost