Change, Cancel & Return Purchases

…process on how to change an order, review eVA Basic Manual. Cancel an Order If a buyer wishes to cancel an order after entering the order in eVA, he/she should…

Categories
Purchasing and Accounts Payable

Mandatory and Specialized Purchases

Search the table below for mandatory or specialized purchase ordering instructions and helpful links. Any VASCUPP contract may be used for all contract categories, except office supplies which are limited…

Receive a Purchase Order

…Electronic Orders If an eVA registered vendor accepts electronic orders, the vendor will receive the Purchase Order electronically through eVA. Status of electronic orders for all eVA registered vendors can…

Understand the Procurement Methods

…they will routinely contact the eVA order initiator. If buyers should contact another faculty or staff member regarding order specifics, that contact information with name and both telephone number and…

Make a Purchase Over $5,000

…catalog or non-catalog order. If the P-Card is the default payment method, the Use P-Card box should be unchecked on the Title screen. Once the order has been approved by…

Accounts Payable FAQs

…and Payment Questions How do I know if the purchase order I received is legitimate? Vendors should always confirm that large orders for goods or services and shipments to non-GMU…

Resolve eVA Integration Error Message

…the purchase requisition, click on the history tab and view the comments. The Purchasing Office may add comments at the bottom of the order. These orders can be identified by…

Use Sodexo

…All orders for Sodexo must be placed utilizing the online ordering system Catertrax. Required Process The department will access Catertrax, and complete the event requirements and order details. Sodexo will…

Pay and Receive Orders

…during the allocation process. All receipts, including copies of eVA orders, should be retained in the unit with the monthly reconciliation. P-Card records are subject to audit and should be…

Use Lodging

Online Booking tool. Click here for the Covington Online Booking Resources. Travel Service Providers Cost ComparisonCovington Travel CATEGORY OF SERVICE Service Fee (per traveler) Domestic- Booked by Phone Combined Air/Hotel/Car…