Categories
Purchasing and Accounts Payable

Mandatory and Specialized Purchases

Search the table below for mandatory or specialized purchase ordering instructions and helpful links. Any VASCUPP contract may be used for all contract categories, except office supplies which are limited…

Understand the Procurement Methods

…for any new software/system purchases or any other purchases that may qualify for an ASRB review, Purchasing will not complete your purchase request or issue a Purchase Order to a…

Categories
Purchasing and Accounts Payable

Consulting Services

…Substitute W-9 form for tax purposes before the purchase order will be issued. Do not attach the W-9 Form to the Purchase Requisition. Complete an eVA Purchase Requisition for the…

Categories
Purchasing and Accounts Payable

Can I Purchase…?

All purchases must be essential to the mission, vision, and operations of the University. Every purchase should be carefully assessed prior to the purchase to ensure that it is reasonable…

Receive a Purchase Order

…orders, or is not registered in eVA, the buyer who created the order must submit the Purchase Order to the vendor. The buyer should contact the vendor to determine the…

Fiscal Services Forms & Instructions

Instructions Use the Search box below to find Fiscal Forms, instructions and contact information….

Make a Purchase Over $5,000

…electronically. The Buyer will then issue a Purchase Order to complete the procurement and notify the initiator via email. Once the Purchasing Office Buyer becomes involved, the departmental buyer may…

Expenditure Account Codes

Search for a word or term to find the corresponding Expenditure Account codes for Chart P. Please utilize the Chart P Crosswalk Tool to view Account code crosswalks from Chart…

Use a P – Card

…information on what is an allowable purchase (Can I Purchase…?), considering mandatory and specialized purchases, and available institution contracts among many other helpful resources.  P-Card in Mason Finance Gateway The…

Use Lodging

Online Booking tool. Click here for the Covington Online Booking Resources. Travel Service Providers Cost ComparisonCovington Travel CATEGORY OF SERVICE Service Fee (per traveler) Domestic- Booked by Phone Combined Air/Hotel/Car…