Use Transportation

…mileage rate (available at https://www.irs.gov/tax-professionals/standard-mileage-rates), in the following situations: The mileage does not exceed 280 miles per day. The mileage per day is more than 280 miles, but the cost

Expenditure Account Codes

Search for a word or term to find the corresponding Expenditure Account codes for Chart P. Please utilize the Chart P Crosswalk Tool to view Account code crosswalks from Chart…

Use Lodging

Online Booking tool. Click here for the Covington Online Booking Resources. Travel Service Providers Cost ComparisonCovington Travel CATEGORY OF SERVICE Service Fee (per traveler) Domestic- Booked by Phone Combined Air/Hotel/Car…

Mason Finance Gateway FAQ

…I am not exceeding the basic or maximum lodging (2 x basic) rate? If the room cost (before splitting) does not exceed the conference rate, you do not need approval…

Food and Beverage Overview

…all “no-cost” meals the traveler receives. “No-cost” meals are those included in event registration fees, provided by the hotel or paid for by someone other than the traveler. For example,…

Covington Travel Services

…reduced when using their Online Booking tool. Click here for the Covington Online Booking Resources. Travel Service Providers Cost ComparisonCovington Travel CATEGORY OF SERVICE Service Fee (per traveler) Domestic- Booked…

Report Lost or Stolen Equipment

…ask the vendor to annotate on the purchase order separate replacement cost and upgrade cost. Please note that the Commonwealth’s Risk Management Plan does not reimburse for the cost of…

Mason Marketplace

…Minute – March 2022 Newsletter January 31, 2022 Marketplace Minute – January 2022 Newsletter September 16, 2021 Marketplace Minute – September 2021 Newsletter June 16, 2021 Marketplace Minute – June…

Plan a Trip

…for event Meals and no-cost meals provided at the event Other anticipated requirements and expenses (i.e., mileage, baggage fees, etc.) All travel costs must be estimated before the proposed trip…

Payroll

Electronic W-2s now available! Your electronic 2023 W-2 is available online. For information on how to interpret your W-2 and for frequently asked questions, please reference the W-2 Quick Guide….