Journal Vouchers

…appropriate FOAPAL element, or providing funding to another department for services or shared resources, or to record Recharges involving other departments. Electronic Journal Voucher Submission Fiscal Services encourages all units…

Expenditure Account Codes

Search for a word or term to find the corresponding Expenditure Account codes for Chart P. Please utilize the Chart P Crosswalk Tool to view Account code crosswalks from Chart…

Categories
Purchasing and Accounts Payable

Mandatory and Specialized Purchases

Search the table below for mandatory or specialized purchase ordering instructions and helpful links. Any VASCUPP contract may be used for all contract categories, except office supplies which are limited…

Mason Unit/Department

the main features of a uStore and a uPay site and may be used to help the unit decide which product is most suitable for their needs. Fiscal Services can…

W-2 and Taxes

…W-4 during their first few day of work as part of the on-boarding process. New employees who do not submit a completed Form W-4 before the processing of their first…

Obtain Social Security Number or Taxpayer Identification Number (ITIN)

…ID Number 1. Social Security Numbers Application is submitted at the Social Security Office 2. Individual Taxpayer Identification Numbers Application is submitted at the Internal Revenue Service Office For More…

Use Lodging

…Online Booking tool. Click here for the Covington Online Booking Resources. Travel Service Providers Cost ComparisonCovington Travel CATEGORY OF SERVICE Service Fee (per traveler) Domestic- Booked by Phone Combined Air/Hotel/Car…

Pay Invoices

Accounts Payable processes payments for all purchases of goods and services at the university. State rules require payments to be made within 30 days of receiving the goods/services or invoice,…

Fiscal Services Forms & Instructions

Instructions Use the Search box below to find Fiscal Forms, instructions and contact information….

Understand the Procurement Methods

…Architecture. Land surveying. landscape architecture. Law. Medicine. Dentistry. Optometry. Pharmacy. Professional engineering. Required Process: The procurement of professional services is accomplished by competitive negotiation. Concurrence and/or approval from other State…