Financial Transactions for Faculty
Dear Faculty Member,
Welcome to Mason. As a state-funded institution, George Mason University is subject to Virginia financial regulations. Faculty members are often impacted by Virginia travel and purchasing requirements and George Mason policies. The summary information and links below are provided to assist you with navigating the processes. More detailed information is available throughout the Fiscal Services web site.
Traveling for Business or Attending a Conference? >>
In most cases, the trip will require written approval in advance on a Travel Authorization that is generated by Mason’s online Travel Request System (TRS). A TRS Quick Guide is available to help you get started with the TRS.
Your department’s p-card (credit card), if available, may be used to pay for conference registration fees and air/train tickets. Visit the P-Card page for more information on using the P-Card. Please call the Travel Office at 3-2623 or 3-2652 with process or reimbursement questions.
Hiring a Consultant? >>
General guidelines are available at Purchasing Consulting Services. Before beginning the process, please call the Purchasing Office at 3-2580.
Purchasing Supplies? >>
Office supplies, lab supplies and most goods and services must be purchased in Virginia’s e-procurement system, eVA. The Supply Room Companies is Mason’s mandatory vendor for office supplies. Please contact your department administrative staff or the Purchasing Office at 3-2580 for more details.
Managing Research Project or other Funds? >>
The financial transactions of each organization or fund that you manage must be reconciled at least every two months to ensure that all transactions have been properly recorded. Reconciliation Procedures and other material are available under the Reconciliation page. Please call 3-2089 or 3-2620 with any questions.
Please visit the Training section for information on in person assistance with any fiscal process.
Fiscal Services Staff