Gift Cards for Research Subject Payments

Posted: January 29, 2019 at 9:48 am, Last Updated: January 31, 2019 at 10:00 am

Academic Units may purchase gift cards for research subject payments using a Mason P-Card. The gift cards must be physically secured at all times by lock and key. Gift cards should be used only for research subjects payments in accordance with the Institutional Review Board (IRB).

Benefits of utilizing gift cards for research subject payments:

  • No check to cash/deposit
  • Less lead time required
  • No out of pocket expense
  • PI/Custodian determines gift card denomination
  • Academic Unit controls ordering, disbursing and reconciling of gift card purchase

Permission from Fiscal Services is not required. All purchases must be in compliance with Fiscal Policy and procedures for eVA/P-Card. The Academic Dean/Department Head is responsible for establishing and maintaining internal control procedures for their unit.

Please review the Gift Cards for Research Subjects Guide to learn about department responsibilities and obtain standardized forms to assist in managing the process. Click here to download all the related documents as a Zip file.

Write to Heather Strange at hstrange@gmu.edu