Local Area Lodging for Candidates, Guests, and Speakers
Purchasing Office has negotiated contracts with several hotels in the local area. Sponsoring departments are encouraged to make guest lodging arrangements with one of these hotels to obtain favorable rates and direct billing to the University. These purchase orders are for transient guests only, not conference or meeting room blocks. Conference services must go through eVA and be assigned a separate purchase order number prior to services rendered. Purchases with a value exceeding $5,000 may not be invoiced against the below purchase orders and must go through eVA for buyer review; they will have a separate PO number.
The pricing below is for standard rooms only and does not include suites or executive rooms. Rooms are provided at Not Last Room Available (NLRA). If the hotel is almost sold out they may not honor the below pricing.
You must be logged in using your Mason Single Sign-On (SSO) to view the following table, List of Hotels in the Local Area
Email purch1@gmu.edu before making any alternative accommodations.
Procedures for Booking Local Area Lodging
- Do not make reservations online.
- Contact the hotel of your choice. You must call or email the point of contact.
- Provide Mason’s contact name and email address, the purchase order (PO) number, the “Corporate ID#” (if listed), the name(s) of the person(s) staying at the hotel, the department name, and the department fund/org number.
- These contracts have been established as direct bill accounts for room and tax only. Individual guests are responsible for all other expenses.
- The standard per diem rates for lodging can be found on the GSA website, here: https://www.gsa.gov/travel/plan-book/per-diem-rates
- When the rates listed in the table exceed the basic rates noted above, please annotate the Travel Authorization with the statement “using contract rate negotiated by Mason Purchasing Department”.
If selecting a local hotel is not listed in the table, and the rate exceeds the basic rate, departmental representatives must submit a written justification to Accounts Payable.
Note: If you call a hotel and the person listed as the contact, is no longer there, please ask for the sales or marketing department. Please advise them that Mason has a contract in place under the purchase order or contract number listed below. If necessary, the Purchasing Department will fax or email the hotel a copy of the purchase order/contract.