The Mason Finance Gateway, powered by Chrome River, is our new travel and expense management system and used to process all reimbursements. It replaces the current Travel Request System and several manual reimbursement forms (Food & Beverage, Payment Request) processed through Accounts Payable.
Training Requirement for System Access
All employees are required to complete the Mason Finance Gateway Navigation training prior to receiving access. This 30 minute online training provides users with an understanding of how to navigate the new system. To access the training go to https://masonleaps.gmu.edu/ and login with your NetID and password. Locate the training under the “Required Training” tab. Please refer to the Training Guide for assistance.
GRA/GTAs and non-student wage are classified as employees and should complete the training if they will be submitting, approving, or receiving a business expense reimbursement. Students and Non-Mason travelers will not have access to the system.
Benefits of the Mason Finance Gateway
- Fully automated, electronic workflow
- Mobile-friendly application
Less data entry with direct uploads
- Built in compliance rules
Planned Implementation Schedule
|February 15, 2021||The Gateway will be Live for all users. All reimbursements should be submitted through the new system.|
|Pre-Approvals for travel occurring after February 15, 2021||Submit in the Gateway (when possible)|
|Reimbursement for travel prior to and after February 15, 2021||Submit in the Gateway and reference the TRS Authorization (if applicable)|
|Reimbursements for non-travel business expenses incurred before/after February 15, 2021||Submit in the Gateway|
|March 15, 2021||The Travel Request System (TRS) will be retired and no new entries will be accepted. Accounts Payable will no longer accept paper reimbursements forms (F&B, Payment Req.)|
Resources and Materials
The following resources are available for employees to become familiar with the Mason Finance Gateway.