Outgoing Sponsorships | Fiscal Services | George Mason University

Outgoing Sponsorships

Request an Outgoing Sponsorship

The Commonwealth Accounting Policies and Procedures (CAPP) Manual requires that the disbursement of State funds be paid to businesses or individuals who furnish goods and services that are considered essential to the operation of the university. As a result, Mason may provide an Outgoing Sponsorship to a non-Mason entity for an external event only if the sponsorship will result in a tangible benefit to the university Outgoing Sponsorships must:
- Align with and support the university mission
- Align with the university brand communications (logo, trademark, etc.)
- Provide a tangible benefit to the university that can be quantified financially (return on investment)
Please refer to the Sponsorship Policy for additional requirements and limitations.
Complete the Form Below and Submit for Approval
Complete the information below at least 14 days prior to the event. Approval from Fiscal Services must be received prior to payment being issued. A Sponsorship request may not be approved after the event has occurred.
Outgoing Sponsorship Payee*
Sponsorship Amount*
Nature of Event*
Date of Event*
Date Format: MM slash DD slash YYYY
Location of Event*
City State / Province / Region Country
How does the event benefit Mason and support the mission?*
Dollar value of goods or services that Mason will receive as a result of sponsorship*
List each SPECIFIC good/service that Mason will receive as a result of this sponsorship. If advertising is included, the average dollar value of the advertising to a similar sized audience should be entered. The total value of the tangible benefits must equal or exceed the amount of the Outgoing Sponsorship.
Use the + (plus) sign at the end of the row to add additional rows.
Good or Service (Description) Dollar Value
Total Tangible Benefit to Mason*
Enter the total amount of tangible benefits to Mason based on the list above. The tangible benefit amount must be equal to or greater than the Sponsorship Amount.
Sponsorship Calculation
Total Tangible Benefit divided by the Sponsorship Amount must equal 1 (100%) or more to be approved.
Total Tangible Benefit does not equal the value of the Sponsorship Amount. Please add all goods/services received by Mason as a result of the Sponsorship and adjust Total Tangible Benefit field
Total Tangible Benefit divided by the Sponsorship Amount must equal 1 (100%) or more to be approved.
Attach Invoice/Information*
Attach the vendor invoice or additional documentation showing sponsorship level or other information to support the request.
Drop files here or
Department Head/Principal Investigator Approving the Request*
First Last Email
Submitter email (if different from above)
Enter additional email address to receive approval/denial of this request if desired.