Learn the Basics

Vendors must submit invoices to the “Bill to” address specified on the purchase order. The university is subject to and complies with the Prompt Payment Act of Virginia which mandates…

Transfer, Assign & Loan Equipment

…department or office to any entity or person not directly affiliated with the university. This includes, but is not limited to: Students Other State Agencies High schools Charities Faculty- even…

Learn the Basics

…groups in support of a particular event, reimbursed with food and beverage items through the Food and Beverage process.) Please note that in accordance with Executive Order #77, departments and…

Account

…expenses that have indirect costs applied versus those that do not. However, tracking Central Office Supplies versus Academic Supplies would not require separate accounts, as that information could be determined…

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Marketplace Newsletter

How to Handle Chargebacks

…Submit Order, I agree to the above Refund Policy.” You can require users to acknowledge the return policy by selecting “Yes” in the Admin Settings under Store Settings > General….

Pay Students

…Ph.D. Scholarships, Master Scholarships. Account Code: 78560 – Undergraduate Tuition and Fees 78515 – Doctoral Tuition and Fees Award 78510 – Master Tuition and Fees Award Non-Qualified Scholarship/Fellowship to Enrolled…

Pay Participant Support

Participant Support are costs for items such as stipends, per diem, travel costs (Fly America Act applies), and/or fees paid to or on behalf of participants or trainees in connection…

Use Payment Request

order for these types of transactions. There are limited circumstances in which a personal payment (cash, credit/debit card) is the appropriate method to conduct university business. Most purchases must be…

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Uncategorized

Recruiting Services

…the search.  Instructions for Ordering Departments are encouraged to obtain two proposals/quotes, including at least one SWaM vendor, from the list below or VASCUPP contracted vendors: https://vascupp.org/contracts. The quotes/proposals must…

Equipment Delivered Directly to the Department/Office

Sometimes large or special order items are delivered directly to the department/office, therefore bypassing the barcoding process performed by Central Receiving. Required Process: The department must: Complete a Request for…