Year End Deadlines

…federally sponsored project if there is sufficient justification and the transfer is completed in a timely manner. University Policy 4005 – Cost Transfer Policy, provides additional guidance on cost transfers…

Plan a Trip

…for event Meals and no-cost meals provided at the event Other anticipated requirements and expenses (i.e., mileage, baggage fees, etc.) All travel costs must be estimated before the proposed trip…

Payroll

Electronic W-2s now available! Your electronic 2023 W-2 is available online. For information on how to interpret your W-2 and for frequently asked questions, please reference the W-2 Quick Guide….

Learn about Equipment Trust Funds (ETF)

…of theft is $800 ($1,200 cost less $400 depreciation). Because the equipment has a remaining book value, the item must be replaced with a like item, and the replacement cost

Pay for Travel

…expenses equal to or less than the cost incurred if originating/culminating at the traveler’s base location (excluding personal travel). In addition, when the cost of the additional personal travel exceeds…

Categories
Purchasing and Accounts Payable

Mandatory and Specialized Purchases

Search the table below for mandatory or specialized purchase ordering instructions and helpful links. Any VASCUPP contract may be used for all contract categories, except office supplies which are limited…

Understand the Procurement Methods

…to exceed $200,000: Accreditation fees and academic testing services Advertisements/Advertising directly with source (TV, radio, newspaper, etc.). DOES NOT INCLUDE MARKETING SERVICES FROM 3RD PARTIES. Athletic officials appointed by the…

Definitions

Common terms and phrases used when discussing Fiscal related activities….

Use Sodexo

…All orders for Sodexo must be placed utilizing the online ordering system Catertrax. Required Process The department will access Catertrax, and complete the event requirements and order details. Sodexo will…

Office of Risk Management Equipment Loss Procedures

…to annotate on the purchase order separate replacement cost and upgrade cost. The Commonwealth’s Risk Management Plan does not reimburse for the cost of warranty or extended warranty. Coverage of…