Use Lodging

Online Booking tool. Click here for the Covington Online Booking Resources. Travel Service Providers Cost ComparisonCovington Travel CATEGORY OF SERVICE Service Fee (per traveler) Domestic- Booked by Phone Combined Air/Hotel/Car…

Make a Purchase less than $5,000

…unallowable purchases and methods of procurement. Review the list of Mandatory and Specialized Purchases. For one-time purchases that are not already under contract, departments are to attempt to use Micro…

Host a Candidate

…then issue payment to the candidate. The following items should be paid by Mason directly (Mason P-Card or eVA Purchase Order) Airfare or train transportation may be paid on the…

Purchase Goods or Services

I Want To Search – Can I Purchase…? Search – Mandatory and Specialized Purchases Search Existing Contracts Make a Purchase Under $5,000 Make a Purchase Over $5,000 Learn About Compliance…

Year End Deadlines

…these are completed timely (including order, delivery, and/or payment), please adhere to the following guidelines: Order Goods and Services: To order goods and/or services through eVA in CY23 (above $5k),…

Learn the Basics

…may be purchased for communal use and not personal/private use. The purchases must be approved in advance by the approving official for the fund/org. Communal Use Communal use is defined…

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Remote and Telework Expenses

Remote and Telework activities should be conducted in an electronic format. When not practical, units may purchase supplies that are essential to ensure business continuity. All purchases remain the property…

Food and Beverage Overview

…prior to purchase) or must be billed directly to the university through a Purchase Order. Mason does not create “House Accounts” and Catering expenses are not a reimbursable expense. For…

Use Transportation

…when a paper ticket is issued. The following payment methods may be used: Travel Charge Card (Individual Liability)- may be used for all types of purchases (i.e., hotel, transportation, etc.)…

Learn about Compliance

…following link: https://www.sbsd.virginia.gov/directory/. The $5,000 departmental threshold must not be circumvented by “splitting orders”. “Splitting orders” is defined as awarding multiple orders within a short time period to the same…