Fiscal Services Forms & Instructions

Host a Candidate

…student, candidate, and other non-employee reimbursements through the Mason Finance Gateway. All payees must have a G-number in order to receive a reimbursement. Students, candidates and other non-employees do not…

Do Business with Mason

…This step is required before receiving a purchase order or submitting an invoice. Vendors should not send their Substitute W-9 or W-8 form by email to their Mason contact. Please…

Create an eVA Purchase Order

Make a Purchase of $5,000 or Less Make a Purchase over $5,000…

Use eVA Purchasing

…as “Non-Catalog items” identified in a vendor’s independent online or paper catalog. Orders are submitted electronically to a number of registered vendors. If the vendor does not accept electronic orders,…

Financial Transactions for Faculty

…or with a purchase order from Patriot Tech. Please consult your unit’s financial manager for assistance with generating a purchase order to Patriot Tech or review the Computer Purchase Guide…

Process Honorarium Payment

…the dates and the purpose of the activity. If the payment is $2,000 or more: Process the request in eVA and attach the Honorarium Payment Request to the eVA order….

Report Lost or Stolen Equipment

…below. University Police Department In order to initiate an investigation of stolen, missing or damaged equipment, the following information must be reported to University Police at 703-993-2810: Serial number. Mason…

Use Transportation

…excess of $75. Receipts must be uploaded and attached to the corresponding travel document in order to be reimbursed to the traveler. Original documentation/receipts should be retained by the traveler…

Electronic Disbursements

George Mason University has transitioned to electronic payments and all vendors or those operating in a business capacity must enroll in one of its electronic payment options in order to…