Understand the Procurement Methods

…for review/approval. Sole Source Procedure The department must complete the Sole Source form. Send the form to the assigned buyer. The Purchasing Department (specifically the buyer) will negotiate a contract…

Acquire New Equipment

the container with the equipment. Central Receiving then delivers the equipment to the department/office that initiated the acquisition. Within three working days of receiving the equipment, departments must complete the

Learn about P-Card & eVA

Step-by-Step Click here for more information about eVA. To Complete a P-Card Purchase through eVA Register the P-Card with eVA (see Registration Instructions). Identify an eVA vendor that sells the

Make a Purchase less than $5,000

…SWaM, or if not practicle SWaM (small, women, and minority-owned businesses) vendors Departments may locate Micro/SWaM vendors at the following link: https://www.sbsd.virginia.gov/directory/. The $5,000 departmental threshold must not be circumvented…

Planning Conferences at Off-Campus Locations

…at preferred rates. Hyatt Regency Fairfax (Click here for master contract) 12777 Fair Lakes Circle Fairfax, Virginia 22033 Contact: Melodye Bridges, Senior Sales Manager Phone: (703) 653-6022 Email: melodye.bridges@hyatt.com Suggested…

Utilize the TraQ Database

…database for changes in the building or room numbers of equipment assigned to their unit by going to http://gmu.quetelcloud.com. Requesting Access to the TraQ System Managers should complete the TraQ…

Use Sodexo

…All orders for Sodexo must be placed utilizing the online ordering system Catertrax. Required Process: The department will access Catertrax, complete the event requirements and order details. Sodexo will email/fax…

Participate in Walk-In Assistance

…Wednesday Walk-Ins (Click the following link to book your walk-in: SCHEDULE ONLINE, NOW!!) Join us every Wednesday virtual Walk-In support from 1:30 – 3:30 p.m Please contact 703-993-5966 for assistance…

Use International Wire Transfer

complete the “Wire Transfer Form” below along with the invoice and other documentation that supports the payment. If the order/service provided is subject to competition, it must go through eVA…

Use eVA Purchasing

eVA is the web-based marketplace that supports the Commonwealth’s decentralized purchasing environment. This application allows items to be purchased through an integrated web-based “Punch-Out” catalog or ordered as “Non-Catalog items”…