Electronic Disbursements

…email Commonwealth of Virginia Data Interchange Sole proprietors, vendors, and suppliers may choose to enroll in the Commonwealth of Virginia’s EDI Program for electronic disbursements. Please complete and submit the…

Lodging in the Local Area

…order (PO) number, the “Corporate ID#” (if listed), the name(s) of the person(s) staying at the hotel, the department name, and the department fund/org number. These contracts have been established…

Expenditure Account Codes

…P Crosswalk Tool to view Account code crosswalks from Chart 1 to Chart P. Note that some Account code descriptions may be updated in the future for consolidated Accounts codes….

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Cashless Campus Initiative

community. Powered by TouchNet Marketplace Suite, the Mason Marketplace makes it easy for departments and campus organizations to create, manage and operate online storefronts, registration sites and secure payment portals…

Understand the Procurement Methods

…where the product required is manufactured by only one company, but is sold through distributors and competition can be obtained among distributors. Procurement of Sole Source More than $50,000 Sole…

Resolve eVA Integration Error Message

…data entry error occurred, the buyer should enter the correct fund or org and resubmit the order. If the buyer should have access to order for the fund or org,…

Definitions

Common terms and phrases used when discussing Fiscal related activities….

Cannibalization

As a general rule, cannibalization is permitted for the purpose of repairing a similar damaged piece of equipment, when the damaged item is so old that spare parts would be…

Make a Purchase less than $5,000

…SWaM/SWaM (small, women, and minority-owned businesses) vendors. Departments may locate Micro/SWaM vendors at the following link: https://www.sbsd.virginia.gov/directory/. The $5,000 departmental threshold must not be circumvented by “splitting orders”. “Splitting orders”…

Utilize the TraQ Database

…database for changes in the building or room numbers of equipment assigned to their unit by going to http://gmu.quetelcloud.com. Requesting Access to the TraQ System Managers should complete the TraQ…