Purchasing Office

…businesses) vendors. Departments may locate Micro/SWaM vendors at the following link: https://www.sbsd.virginia.gov/directory/ or at https://logi.cgieva.com/External/rdPage.aspx?rdReport=Public.Reports.Report9001_Data. The $5,000 departmental threshold must not be circumvented by “splitting orders”. “Splitting orders” is defined…

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Business Cards and Printing Contracts

…number, to determine job pricing. Instructions for Ordering Orders of $5,000 or less: Departments must obtain a quote from one of the contracted vendors listed below. The quote must be…

Make a Purchase less than $5,000

…SWaM/SWaM (small, women, and minority-owned businesses) vendors. Departments may locate Micro/SWaM vendors at the following link: https://www.sbsd.virginia.gov/directory/. The $5,000 departmental threshold must not be circumvented by “splitting orders”. “Splitting orders”…

Use International Wire Transfer #2

…code associated with the charge, enter it here. A complete list of account codes is available online here: /expenditure-account-codes/ Purchase Order: Enter the PO# if applicable. Orders for goods or…

Fiscal Learning and Engagement

…Access Based Systems The required training (s) for system access are noted below. Users will register and complete each session in MasonLEAPS. Sessions are asynchronous and available online at any…

Use International Wire Transfer

…with the charge, enter it here. A complete list of account codes is available online here: /expenditure-account-codes/ Purchase Order: Enter the PO# if applicable. Orders for goods or services may…

W-2 and Taxes

…reciprocal agreements with the District of Columbia, Kentucky, Maryland, Pennsylvania, and West Virginia. In order for the agreements with Maryland, West Virginia, and Pennsylvania to be valid, the income earned…

Pay Invoices

…billed Vendor remittance address Sample Invoice If purchase orders are $5,000 or less and items have been received or services have been performed, the order initiator may log in to…

Ensure Vendor is Set Up in eVA & Banner

…Substitute W-9 and upload through the Vendor Portal. Does the Vendor Accept Credit Cards or Electronic Orders eVA search specifies the vendor’s acceptance of credit cards or electronic orders. On…

Reconciling at Mason

…include Bills from internal vendors (i.e., Print Services receipts, Telecom Administration charges, Facilities work orders). eVA purchase orders. Travel receipts and documentation. P-Card receipts. Approval forms. Payment requests Honorarium payment…