Year End Deadlines

…recorded in FY24. Fiscal Year End Deadlines (FY24) The cut-off dates below have been established so that sufficient time is available to complete relevant processes by June 30, 2024. *Dates…

Complete the W-4 Forms

…IRS Publication 15 (Circular E Employer’s Tax Guide). Exceptions to withholding allowance: Canada or Mexico tax residents of Canada or Mexico may claim additional allowances for spouse/dependents. Korea tax residents…

Identify Visas Eligible for Travel Reimbursement

…Visitor for pleasure Visa waiver tourist Passport page with passport number and expiration date. Copy of visa. Residents of Canada or a visa waiver country do not have a visa…

Definitions

Common terms and phrases used when discussing Fiscal related activities….

Mason Automation

Your partner to automate mundane tasks. Are you feeling overworked? Are you trying to cover multiple jobs? Are you responsible for routine tasks that you wish you could delegate to…

Purchasing Office

…honored at all dollar amounts. In addition, all staff will assist in the standardization of purchases for commonly procured goods and services by utilizing institution-wide contracts, where available. Click here…

Categories
Uncategorized

Business Cards and Printing Contracts

…to purchasing off-contract printing.  Business Cards must be ordered through Canon or Worth Higgins Canon – Contract # GMU-1476-18-03. Delivery Time: Next day or “rush” (3-hour pick-up available for an…

Make a Purchase less than $5,000

…SWaM/SWaM (small, women, and minority-owned businesses) vendors. Departments may locate Micro/SWaM vendors at the following link: https://www.sbsd.virginia.gov/directory/. The $5,000 departmental threshold must not be circumvented by “splitting orders”. “Splitting orders”…

Change, Cancel & Return Purchases

…in eVA. Step-by-Step Change an Order A buyer may change any part of an order by adding or deleting items, or changing the quantity or price of items after submitting…

Expenditure Account Codes

Search for a word or term to find the corresponding Expenditure Account codes for Chart P. Please utilize the Chart P Crosswalk Tool to view Account code crosswalks from Chart…