Department Directory

Organizational Charts…

State Sales Tax Exemption

…catering services. This does not apply to lodging, gas or car rentals. Cardholders are responsible for informing suppliers of the tax-exempt status when making a purchase. The phrase, Tax Exempt,…

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Incoming and Outgoing Sponsorships

…of the Outgoing Sponsorship. Submit a Request for Outgoing Sponsorship at least 30 days prior to the event or sponsorship deadline. If approved, an eVA purchase requisition must be submitted…

Acquire New Equipment

…P-Card on-site in the Johnson Center and is a supplier of Dell (Optiplex and Latitude) and Apple desktops/laptops. Apple purchases at Patriot Tech are limited to $10,000. Over-the-counter purchases made…

Purchasing Office Responsibilities

…compliance with all purchases as denoted by the Code of Virginia. Conduct all formal communications with vendors regarding purchases. Oversee the contract administration process for Mason. In conjunction with University…

Review Fiscal Responsibilities Guide

DutiesAccess RequiredTrainingResources Will you purchase office supplies and equipment, under $2,000? eVA Basic eVA Purchasing eVA Resources Will you reconcile financial activity for your department? Banner Self-Service, E-Print Reports &…

Pay and Receive Orders

Step-by-Step Pay with a P-card The P-Card is the preferred payment method for the purchase of goods and services costing $5,000 or less. P-Card charges are billed monthly. The closing…

Use Search Features in eVA

Searching for Requisitions & Items to Purchase Buyers may search for a previous requisition in a number of ways. Buyers may also search for items to purchase from eVA self-registered…

Become Certified as a Small, Women, or Minority-Owned (SWaM) Business

Examine the Annual SWaM Procurement Plan for FY 2024 – Go to SBSD website – https://www.sbsd.virginia.gov/certification/ Download the SWaM Application Instruction Guide (see Hyperlink) – https://docs.google.com/document/d/1QFiw5srISy3Lqzd8fzhBFiYQxreepSBGF9Ro_yYRYLU/edit?usp=sharing or pdf attachment To…

Change, Cancel & Return Purchases

…in eVA. Step-by-Step Change an Order A buyer may change any part of an order by adding or deleting items, or changing the quantity or price of items after submitting…