Receive a Purchase Order

…be found on the eVA website under the Vendors link on the right-hand side of the eVA website. Vendors Not Accepting Electronic Orders If a vendor does not accept electronic…

Equipment Inventory Procedures

How to remove a piece of equipment from my inventory that does not belong to my department? Usually, equipment that is currently on your inventory and doesn’t belong could be…

Transfer, Assign & Loan Equipment

…department or office to any entity or person not directly affiliated with the university. This includes, but is not limited to: Students Other State Agencies High schools Charities Faculty- even…

Choose Tax Preparer

…forms such as the 1040NR. It is also important to understand possible costs before agreeing to hire a tax preparer. Examples of questions to ask a potential tax preparer include:…

Request Petty Cash

…departments for unauthorized state sales tax paid from Petty Cash funds. The university’s tax-exempt status does not apply to other taxes. Establish a Petty Cash Fund Departments who wish to…

Location

…established in Banner for our main campus and off-campus locations. They are listed as defaults on organizations or funds in a specific location. If an organization or fund does not…

Pay Students

…Ph.D. Scholarships, Master Scholarships. Account Code: 78560 – Undergraduate Tuition and Fees 78515 – Doctoral Tuition and Fees Award 78510 – Master Tuition and Fees Award Non-Qualified Scholarship/Fellowship to Enrolled…

Accounts Payable FAQs

Vendor – General Questions I noticed that my payment was reduced and said “VA Debt- Set-Off.” Why did the Commonwealth of Virginia take money out of my payment? The Comptroller’s…

Leased / Rented / Borrowed Equipment

In general, Financial Reporting does not record in the central database items that are leased, rented, or borrowed for a period of less than one year. Required Process: Departments that…

Ensure Vendor is Set Up in eVA & Banner

…Substitute W-9 and upload through the Vendor Portal. Does the Vendor Accept Credit Cards or Electronic Orders eVA search specifies the vendor’s acceptance of credit cards or electronic orders. On…