Equipment Inventory Procedures

How to remove a piece of equipment from my inventory that does not belong to my department? Usually, equipment that is currently on your inventory and doesn’t belong could be…

Transfer, Assign & Loan Equipment

…department or office to any entity or person not directly affiliated with the university. This includes, but is not limited to: Students Other State Agencies High schools Charities Faculty- even…

Choose Tax Preparer

…forms such as the 1040NR. It is also important to understand possible costs before agreeing to hire a tax preparer. Examples of questions to ask a potential tax preparer include:…

Request Petty Cash

…departments for unauthorized state sales tax paid from Petty Cash funds. The university’s tax-exempt status does not apply to other taxes. Establish a Petty Cash Fund Departments who wish to…

Location

…established in Banner for our main campus and off-campus locations. They are listed as defaults on organizations or funds in a specific location. If an organization or fund does not…

Pay Students

…Ph.D. Scholarships, Master Scholarships. Account Code: 78560 – Undergraduate Tuition and Fees 78515 – Doctoral Tuition and Fees Award 78510 – Master Tuition and Fees Award Non-Qualified Scholarship/Fellowship to Enrolled…

Accounts Payable FAQs

Vendor – General Questions I noticed that my payment was reduced and said “VA Debt- Set-Off.” Why did the Commonwealth of Virginia take money out of my payment? The Comptroller’s…

Leased / Rented / Borrowed Equipment

In general, Financial Reporting does not record in the central database items that are leased, rented, or borrowed for a period of less than one year. Required Process: Departments that…

Ensure Vendor is Set Up in eVA & Banner

…Substitute W-9 and upload through the Vendor Portal. Does the Vendor Accept Credit Cards or Electronic Orders eVA search specifies the vendor’s acceptance of credit cards or electronic orders. On…

Learn about Mason Gift Policy

…of any type from our vendors. While Mason does inform its vendors of this policy, its success is ultimately dependent on the cooperation of the university faculty and staff. Please…