Timesheet Resources

The Employee Dashboard in Patriot Web contains the most up to date employee information, such as pay stubs, tax forms, benefits, timesheet submission and approval. Please refer to the Employee Dashboard (update link) guide for system navigation and process overview. 

Employees and Timesheet Approvers receive e-mail reminders regarding submission and approval deadlines. Please refer to the Payroll Calendars for all submission and approval dates.

Employee FAQ

Adjunct faculty, 9-month instructional/research faculty, and graduate assistants are not required to complete timesheets.

For specific guidance based on your employee class, please reference the step-by-step videos below:

Supervisor Has Not Approved Your Timesheet Yet


If your supervisor has not approved your timesheet yet, please view the employee timesheet recall video.

Supervisor Has Approved Your Timesheet


If your supervisor has approved your timesheet,

    1. Fill out the appropriate timesheet correction form found on the forms page under “Timesheet Forms”
    2. Submit your timesheet to HR & Payroll by scanning and emailing to payroll@gmu.edu. Wage and student wage timesheets do not need to be scanned and emailed.

Supervisor Has Returned Your Timesheet for Correction


If your supervisor has returned your timesheet for correction, please view the employee correct a returned timesheet video.

“Time transaction already exists,” “Submit not allowed,” or “Approval not allowed”

  • These error messages will not prevent processing of the timesheet. These error messages occur when a button to open/submit/approve is double clicked or the enter key is pressed twice when submitting a password.

“Not configured properly”

  • There may be a problem in the system about who is the timesheet approver. Please email HRDM@gmu.edu for assistance.

Payroll Statuses: Definitions:
Not Started Time entry by the employee has not begun.
In progress Time sheet has been opened but not submitted.
Pending- In the queue Submitted to the employee’s supervisor to review.
Returned Returned for correction by supervisor.
Error There is an error in the timesheet. This can occur at any stage.
Approved Submitted and approved.
Completed Process(ing/ed) for payroll.

Supervisor FAQ

To learn how to approve timesheets, reference the How To Approve Timesheets video.

Recall a Timesheet and Send for Correction


To recall a timesheet and send it back to the employee for correction, please view the supervisor recall timesheet and send for correction video.

After Approval


To correct a timesheet after you approved it:

    1. Have the employee complete the appropriate timesheet correction form found on the forms page under “Timesheet Forms”
    2. Have the employee submit their timesheet to HR & Payroll: Scan and email to payroll@gmu.edu

Missed Deadline


To submit a timesheet for an employee who missed the deadline, please contact Payroll at payroll@gmu.edu or 703-993-2600.

Every timesheet approver should create a proxy. To learn how to create a proxy for timesheet approval, please review the Timesheet Proxy quick guide.

“Time transaction already exists,” “Submit not allowed,” or “Approval not allowed”

  • These error messages will not prevent processing of the timesheet. These error messages occur when a button to open/submit/approve is double clicked or the enter key is pressed twice when submitting a password. Timesheets listed as error can still be approve by selecting the employees name and clicking the Approve Button

“Not configured properly”

  • There may be a problem in the system about who is the timesheet approver. Please email HRDM@gmu.edu for assistance.

If you have questions about the timesheet charges, please read the Timesheet Charges FAQ.