Purchasing Promotional Items

Posted: September 17, 2018 at 1:29 pm, Last Updated: October 12, 2018 at 12:20 pm

Mason has awarded contracts to multiple sources for promotional items. The following procedures are required for all purchases:

Promotional Orders Under $5,000

  • Select any one vendor under contract (list available here)
  • Ensure price is at or below the maximum agreed pricing
  • Follow the recommended ordering method for the vendor
  • Follow the purchasing procedures for eVA and/or P-Card

**Do not select a vendor outside of the contract unless:

  • The department obtains a waiver from the Purchasing Office. This will not be considered solely on the basis of price.
  • The required items are not covered under the contract (e.g., embroidery items, uniforms promotional jackets, etc.) 

Promotional Orders Above $5,000

  • Select a minimum of two vendors under contract and obtain bids (list available here). Lowest prices responsive, responsible bid receives the award
  • Provide identical detail of needs to both vendors via email

**Do not solicit a vendor outside of the contract unless:

  • The department obtains a waiver from the Purchasing Office. This will not be considered solely on the basis of price.
  • The required items are not covered under the contract (e.g., embroidery items, uniforms promotional jackets, etc.). Items that are not covered under the contract are subject to standard competitive requirements. See Purchasing Snapshot for details

 

 

Write to Fiscal Services Communication Team at fscomm@gmu.edu