Receive a Purchase Order

Set Up Vendors in Banner

Vendors doing business with Mason for the first time must be set up in Banner, Mason’s financial system, prior to a Purchase Order being processed. Failure to properly set up a vendor record will result in the order failing integration when creating the purchase order in eVA.

Required Process:

  1. Request a W-9 form from the vendor and send to papadmin@gmu.edu.
  2. A member of the Purchasing staff will create a vendor record in Banner and will respond with the G# once complete. Please allow 48 hours for processing.
  3. The vendor should now be in the system either as an eVA registered vendor or a state-entered vendor.
  4. If the vendor is not in eVA, please contact papadmin@gmu.edu to have the vendor entered.
  5. Future purchase orders do not require W-9 submission, unless the vendor’s name or Tax ID number has changed.

Receipt of a Purchase Order

Vendors Accepting Electronic Orders

If an eVA registered vendor accepts electronic orders, the vendor will receive the Purchase Order electronically through eVA. Status of electronic orders for all eVA registered vendors can be found on the eVA website under the Vendors link on the right-hand side of the eVA website.

Vendors Not Accepting Electronic Orders

If a vendor does not accept electronic orders, or is not registered in eVA, the buyer who created the order must submit the Purchase Order to the vendor. The buyer should contact the vendor to determine the best way to submit the Purchase Order.

Vendors should not accept orders without an authorized Purchase Order number (EPXXXXXX) unless the department is using a Purchasing Card (PCOXXXXXX).

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