Approve an eVA Order

Step-by-Step

The Role of the Approver

All orders are approved electronically before the orders are sent to the vendor or returned to the buyer to approve, print and fax.

The approval process may be completed in several ways. The Quick Approval method is detailed below.

  1. When approvers receive an email notification from the Ariba Administrator, he/she will click on the link in the body of the email and enter his/her eVA user name and password.
  2. Select eMall at the top left.
  3. In the “To Do” window, locate the requisition and select Approve to the right under the Required Action column.
  4. Select approve (or deny if appropriate) at the top middle of the screen.
  5. Select OK to confirm approval or denial after entering an optional comment.
  6. Additional orders awaiting approval will be automatically displayed.
  7. Select Logout at the top right to log out of the system or My Home or Back to return to the Dashboard page.

Approve or Deny Requests Individually

Some approvers wish to approve or deny requests individually, confirming the accuracy of accounting details such as fund/org and account codes.

  1. When approvers receive an email notification from the Ariba Administrator, he/she will click on the link in the body of the email and enter his/her eVA user name and password.
  2. Select eMall at the top left.
  3. In the “To Do” window, click on the ID or Title of the requisition to review the details of the order from the Approve Summary page.
  4. To view Accounting Details, click the Detail button on the right in the line items section. Click OK after confirming accuracy.
  5. To save and organize requisitions, the approver may select Apply Label and then select a label that already exists or create a new one by selecting Add Label.
  6. Select approve (or deny if appropriate) at the top middle of the screen.
  7. Select OK to confirm approval or denial after entering an optional comment.
  8. Select Logout at the top right or My Home to return to the Dashboard page.

Approve or Deny Multiple Requests

Some approvers prefer to approve or deny multiple requests at once. This method is detailed below.
Note: If the approver chooses this option, he/she cannot review the details of the requests.

  1. When approvers receive an email notification from the Ariba Administrator, he/she will click on the link in the body of the email and enter their eVA user name and password.
  2. Select eMall at the top left.
  3. In the “To Do” window, click the View List link and select Approve below.
  4. Click the checkbox for all requests to be approved or denied.
  5. To assign a label to these requisitions, choose Assign Label and select a label that already exists or create a new one by selecting Add Label.
  6. Select approve (or deny if appropriate) at the bottom left of the screen.
  7. Select OK to confirm approval or denial after entering an optional comment.
  8. Select Logout at the top right or My Home to return to the Dashboard page.

Delegating Approval Authority in eVA

eVA approvers who will be away from the office for an extended period should delegate their approval authority to another eVA user in their absence.

Review eVA Basic Manual for delegating the approval process.

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