The Bank of America Works website provides cardholders with an electronic allocation and approval process. This website also allows cardholders to monitor their spending and retrieve various reports.
For University employees interested in obtaining a P-Card, please fill out the P-Card application
Please use the Purchase (PCard) Card Maintenance Form to make a change to a cardholder’s profile including approver changes, credit limit adjustments, and restriction lifts (such as Food and Beverage/F&B) or to close an account.
- For assistance with Bank of America Works please contact the P-Card Program Administrator.
- For questions regarding a credit denial, fraud, or other lost/stolen card please contact Bank of America at 1-888-449-2273 and the P-Card Administrator (firstname.lastname@example.org)
- Instructions for generating Bank of America Works purchase log report.
State policy requires the total amount of the University’s P-Card invoice to be paid in full each month. An individual using the P-Card is responsible for reconciling their records with those of Bank of America. The following procedures describe the requirements for all purchases using the P-Card.
Incorrect Allocation or Non-Approval in Bank of America Works
A transaction that is not allocated to a fund/org and account will post to the suspended transaction account (26617) in the cardholder’s default fund/org. The cardholder will be responsible for creating a Journal Voucher to transfer the funds to the correct fund/org and account code. A cardholder whose transactions are not allocated and approved by the monthly deadline may have their P-Card suspended until approval is received. The P-Card office should be notified once a transaction is approved and the accompanying Journal Voucher has been submitted.
If misuse is identified, the approver must still approve the transaction in Bank of America and provide a ‘comment’ to detail the consequences for the cardholder and repayment must be made. Further action may be required.
If fraudulent activity is discovered, the transactions should be disputed with Bank of America directly.
Credits that are posted to the P-Card must be allocated in Bank of America Works. The cardholder and approver should follow the same procedures as allocating a charge transaction.