Cancel & Terminate a P-Card

P-Card Termination

Cancel a P-Card if the P-cardholder’s employment with Mason is terminated or if the P-card is no longer required.

    1. All pending transactions must be allocated and signed off by the cardholder and approver in Bank of America Works
      • If cardholder has already left the University the department must assign a reconciler to complete any pending transactions, please contact the P-Card Administrator for more information.
    2. Provide a written notification to the P-Card Administrator as soon as an exit date is known.
    3. Include the following to the notification:
      • The date the card should be closed.
      • The name of the cardholder’s supervisor.
    4. Complete the P-Card Maintenance form.
    5. Send the form to the P-Card Administrator by:

Inactive P-Cards

To limit liability, P-Cards that are unused for six or more months may be permanently terminated by the P-Card Administrator.

To Keep the P-Card Active:
  1. The cardholder or his/her P-Card supervisor must provide a written request for the P-Card to remain open to the P-Card Administrator.
  2. The request must include the reason for the P-Card to remain open.
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Glossary

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