Learn about P-Card & eVA

Step-by-Step

Click here for more information about eVA.

To Complete a P-Card Purchase through eVA

  1. Register the P-Card with eVA (see Registration Instructions).
  2. Identify an eVA vendor that sells the required good or services and accepts a credit card as a form of payment.
  3. Create a requisition in eVA for the items desired. The P-Card will be the default payment method once the card is registered.
  4. Print a copy of the eVA order (PCO) and retain it with other original documentation such as receipts, packing slips, etc.
  5. Sign in to Bank of America Works and allocate the transaction to the correct fund/org and account before the monthly deadline. Enter the full PCO#.
  6. Ensure that the P-Card Supervisor approves the transaction in Bank of America Works before the deadline.

Place Orders Directly with the Vendor

In cases where an eVA vendor’s website contains essential ordering details making it a more efficient method of purchasing, cardholders may place the order directly with the vendor.

  1. Inform the vendor that you are purchasing on behalf of the university and are tax-exempt.
  2. Retain receipts for the purchase.
  3. Sign in to Bank of America Works and allocate the transaction to the correct fund/org and account before the monthly deadline.
  4. Ensure that the P-Card Supervisor approves the transaction before the monthly deadline.

Purchase Over The Counter

A cardholder may pay for goods/services at the vendor’s place of business with their P-Card.

  1. Inform the vendor that you are purchasing on behalf of the university and are tax-exempt.
  2. Retain receipts for the purchase.
  3. Sign in to Bank of America Works and allocate the transaction to the correct fund/org and account before the monthly deadline.
  4. Ensure that the P-Card Supervisor approves the transaction before the monthly deadline.

Food and Beverage Expenditures

Most P-Cards have a restriction that prevents them from being used at commercial food establishments. When appropriate a P-Card “lift” may be requested in order to facilitate business meal purchases. Please refer to the Food and Beverage Overview page for procedures and guidelines.

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