Remote and Telework activities should be conducted in an electronic format. When not practical, units may purchase supplies that are essential to ensure business continuity. All purchases remain the property of the university and must be returned to campus once the remote/teleworking period has concluded. We are relying on the sound judgment of office administrators, P-Cardholders, and Org approvers as stewards of Commonwealth funds to ensure all purchases are reasonable and economical.
Remote Work Supplies
Remote work is an arrangement where an employee spends most, or all, of their working hours outside the traditional place of work. Visits to the campus are infrequent, the location is sufficiently far away that daily commuting is not possible, or the position is designed specifically for off-site work.
Supplies should be purchased from their current sources following existing procedures. Units may order most essential office supplies and pay with a Mason P-Card through their Amazon Business Account or through The Supply Room (eVA). A waiver is no longer required when using Amazon Business or The Supply Room. Remote work supplies may be shipped to an alternate location when approved by the unit. In circumstances where orders cannot be placed on a P-Card, and an alternative address is necessary, units can request to have an address changed in eVA by sending a request to fast@gmu.edu. Please do not purchase items with personal funds and seek reimbursement.
Telework Supplies
Telework is an arrangement that allows an employee who spends most of their work hours at a university site to conduct work at an approved alternate site for an agreed upon period of time.
Supplies should be purchased from their current sources following existing procedures. Units may order most essential office supplies and pay with a Mason P-Card through their Amazon Business Account or through The Supply Room (eVA). A waiver in no longer required when using Amazon Business or The Supply Room. Telework supplies should be delivered to an on-campus location and obtained by the employee on their next visit to campus. Please do not purchase items with personal funds and seek reimbursement.
Generally, equipment and supplies used to set up a home or remote office location should not be funded by state funds (i.e., standing desks, office chairs, lamps). If an accommodation is needed, please see guidance at https://diversity.gmu.edu/employee-accommodations.
Items that may be purchased for remote or telework:
- Limited quantities of consumable items- pens, pencils, toner, paper
- Computer hardware that is essential to provide business continuity and will be able to be used in your department on an ongoing basis. Please order through Dell, Patriot Tech (Barnes and Noble) or CDW
- Microphones, webcams or headphones (standard and economical)
Items that should not be purchased for remote or telework:
- Furniture, like chairs or desks
- Personal items- cushions, tissues, lamps, privacy screens, sound machines
- Phones
- Purchase costs or maintenance expenses associated with employee-owned items or related services
- Upgrades to existing home infrastructure- new routers, antennas, internet enhancements
- Printers or scanners (unless department head has determined there are extenuating circumstances)