Fiscal Services

Welcome to the All-New “George Mason Fiscal Review”!

This NEW monthly publication is your source for staying informed about all things fiscal at George Mason University. Wondering why you are getting the Fiscal Review? If you previously received the “Month is Closed” emails, subscribed to the FSCN newsletter, or are otherwise identified as an L5 Approver, you’re now part of this consolidated communication effort. Our goal is to reduce redundant information and provide you with a clearer, more comprehensive understanding of key fiscal topics and matters within the university. The content remains the same, just more streamlined!The Fiscal Review will be sent on the second Monday of each month (pending holidays) and will continue to provide you with the most up-to-date information, important reminders, feedback opportunities, and ways to connect with our fiscal services community through training, engagement, and events.

Mason Finance Gateway Additional Approver Feature

The Travel Office would like to announce that the MFG additional approver feature is now available! Previously, approvers could only reassign their approvals. This new functionality allows for approvers to add one more approver and to include comments during the approval process. This can be done on the approval confirmation screen, where individuals will add the approver from the given list of names.  

This does not impact or change how approvers are managed in MFG. This only applies to an expense report where an additional, individual approver will review a particular report. We will be adding this functionality to the approver guide soon.

Cashier’s Office Relocation

The Cashier’s Office has relocated into the Student Accounts Office suite in SUB 1, #1600. #1600 is located across from the Mason Student Services Center. The drop box for the Cashier’s Office is located in the niche near the entry/exit doors of the building. Campus maps and signage will be updated through the appropriate channels.

Journal Voucher Update

All Journal Vouchers (JVs) should be entered or submitted at least three business days before month-end to allow for approval and posting. If a JV is submitted within three days of month-end, it should be dated for the following month. Additional information can be found at https://fiscal.gmu.edu/journal-vouchers/.

M: Drive “Invoices” shared drive changing to P: Drive!

As part of the migration away from the current M drive shares, Fiscal Services is moving the shares containing invoices (2013 to 2024) to a single “fsvc.invoices” share on the Patriot (P:) drive. If you currently have access to the 2024 share, you should now see the new Patriot (P:) drive just below or near the M drive share. There is not content in the P drive “fsvc.invoices” share now and the files will be migrated on Saturday, June 8th at 8am. This means that all fsvc.invoices files (fsvc.invoices2013 through fscv.invoices2025) will all reside in the P drive after Monday, June 10th at 8am.

Please do not access either the M or the P drives during this weekend to avoid any issues with open files. You may resume accessing the invoice repository Monday, June 10th at 8am, unless otherwise directed. You will still be able to access these M drive locations for a short time, but suggest you begin using the new P drive share. If you have any questions, please reach out to Rob Faber (rfaber2@gmu.edu) and Accounts Payable (acctpay@gmu.edu). Thank you!

Amazon Business Single Sign On (SSO)

The Purchasing Department is working with Amazon Business to implement Single Sign On (SSO) with your Mason NetID to Mason’s centralized Amazon Business (AB) account. SSO will be turned on for all users under Mason’s centralized AB account on Monday, June 10th. SSO will automatically remove faculty and staff who are no longer employed by Mason.

The URL to access AB will remain the same, but you will be redirected to Mason’s SSO page. Once authenticated, users will be brought into their Amazon Business account. If you are using your Mason email address to log into a personal Amazon account, you can follow the attached instructions to switch that account to a different email address. Please complete this process before the activation date.

Nothing is changing with the registration process. New P-Card holders must email purch1@gmu.edu to be invited to Mason’s Central AB account. In your email request, please include your department name and/or college/school, and email address. Accounts can only be set up to employee NetID emails; generic or department email accounts will not be allowed. If your Mason AB account is setup to a generic or department email, you will not be able to access your account once SSO is activated. You must email purch1@gmu.edu to request an invitation to your employee NetID email.

Please email purch1@gmu.edu if you have any questions about this policy. For Amazon Business Customer Support, please visit: www.amazon.com/gp/help/contact-us or call (866) 486-2360.

Payment Request and Revenue Refund Request Form 2.0s

Payment Request and Revenue Refunds will be transitioning from the current version of the forms to being completed in Ellucian Workflow starting on July 1, 2024. The quick guides for both workflows are currently being edited to reflect this new process and will be available on July 1 as well. More updates will be provided as the go-live date approaches.