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Fiscal Support and Connections Network
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Join us: February 15, 2022 - 1:00 pm - 2:00 pm
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Phone Conference ID: 506 407 423#
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1. Mason Finance Gateway Reminders
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2. Reconciliation Policy/Procedure Update
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3. Boot Camp Agenda (April 27)
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Fiscal Announcements and Reminders
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Chart of Accounts Redesign Town Hall -- This THURSDAY, February 17, 11:00 AM- 12:00 PM
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The Chart of Accounts (COA) Redesign Project Team would like to invite Faculty and Staff to join us for a Town Hall on Thursday, February 17, 2022, from 11:00 AM. - 12:00 PM. We will provide a project status update, including current testing and conversion efforts, and a first look at our improved reporting using MicroStrategy Dossiers.
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Please mark your calendars to join us on Thursday, February 17, 2022, from 11:00 AM. to 12:00 PM:
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To join the Zoom webinar:
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Or join by phone: 301-715-8592 or 267-831-0333
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Webinar ID: 961 2238 5039, Passcode: 436451
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The session will be recorded and made available on the Chart of Accounts website, https://coa.gmu.edu/. And of course, do not hesitate to connect with us via e-mail (coaproj@gmu.edu), if you have any questions.
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Business Expense Reimbursements - Mason Finance Gateway
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As a reminder, the Mason Finance Gateway (powered by Chrome River) is used to process all travel and business expense reimbursements. Employees are required to complete the Mason Finance Gateway Navigation training prior to receiving access. This 30-minute online training provides users with an understanding of how to navigate the new system. To access the training go to https://masonleaps.gmu.edu/ and log in with your NetID and password. Locate the training under the “Required Training” tab. Please refer to the Training Guide for assistance. Additional information and resources are available on the Mason Finance Gateway webpage.
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Taxability of Reimbursements
All employee travel and non-travel reimbursement requests and supporting documentation must be submitted through the Mason Finance Gateway within 60 days after the return of business-related travel or the event date (non-travel). Reimbursements submitted after 60 days are considered taxable income and subject to taxation per the Internal Revenue Service (IRS). Beginning January 2022, Mason will implement changes to the process for travel and non-travel taxable reimbursements. The process changes are outlined below.
Employees will receive the fully approved reimbursement amount processed through the Mason Finance Gateway. For example, if the employee submitted $100.00 for a taxable non-travel reimbursement, the employee will receive $100.00. However, $100.00 is considered taxable income to the employee.
Taxable travel and non-travel reimbursements will be processed by the Payroll Office at the end of each quarter; March, June, September, and December. The full reimbursement, as mentioned in the example above, will be reported as income and added to the employee W2 in the quarter received to withhold the applicable taxes from the employee’s paycheck.
Questions related to tax deductions, timing, and the financial impact may be addressed with the Payroll office at payroll@gmu.edu. Questions related to travel and non-travel documentation, approvals, and submission dates may be addressed with the Travel office at travel@gmu.edu.
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Join FSCN
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New eVA Transition Date: May 2022
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We were informed by the eVA Transition team that a majority of the new system training in the VIP will be updated in the next few months and released sometime in March 2022. If you have not completed or begun the training please wait until the new releases in March 2022. Additional information will be posted as received on the https://fiscal.gmu.edu/purchasing/use-eva-purchasing/.
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Personal Mileage Rate Change
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Beginning January 1, 2022, the personal mileage rate for business travel was increased to 58.5 cents per mile (up from 56 cents). The Mason Finance Gateway has been updated to reflect this change on all newly created reimbursements. As a reminder, travelers may be reimbursed at the personal mileage rate in the following situations:
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- The mileage does not exceed 280 miles per day
- The mileage per day is more than 280 miles, but the cost of the personal car does not exceed the cost of an Enterprise vehicle (Enterprise Trip Calculator must be included with reimbursement)
- An Enterprise vehicle is not available (a copy of the Enterprise rental page indicating an allowable vehicle is not available for the day(s) must be included with reimbursement)
- The proposed driver is younger than 21 years of age
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COVID-19 Safety and Office Supplies
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Mason has centralized the purchase of COVID related supplies. Items that are in stock and available for distribution will remain on the list of supplies that are not permitted for individual departmental purchase until Mason’s stock is depleted. Ordering information is available on the COVID-19 Fiscal Guidance webpage.
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Opportunities to Connect
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Fiscal Admin Training Sessions
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Register for all training opportunities in MasonLEAPS.gmu.edu. The Virtual meeting information will be sent to all registrants one-two business days prior to training.
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Fiscal Services Virtual Walk-ins
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Check the Calendar for upcoming meetings and events!
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