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Fiscal Support and Connections Network
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Join us: March 21, 2023 - 1:00 pm - 2:00 pm
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Phone Conference ID: 506 407 423#
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1. ITS Software & system purchasing
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- Guest Speaker - Charlie Spann
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2. Special session "Ask the Buyers"
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Fiscal Announcements and Reminders
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Fiscal Year-End (FY23)
The university’s fiscal year ends on June 30, 2023. We encourage departments to begin planning purchases and/or payments to ensure that supplies, equipment, and services paid from Educational and General (E&G) funds are delivered and paid for by the university’s fiscal year-end. In order to pay for goods and/or services in FY23 the goods must have been delivered, all services must have been rendered, and the invoice(s) must be received in Accounts Payable (acctpay@gmu.edu) by June 9, 2023.
Please review the important information available on the Fiscal Year End Deadlines web page at https://fiscal.gmu.edu/controllers/year-end-deadlines/.
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A New Home For The Payroll Web Pages
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As you know, the Payroll Office has moved from HR to Fiscal Services and we are happy to announce that the new web pages are available, at https://fiscal.gmu.edu/payroll/
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Beyond the Basics - Travel and the Mason Finance Gateway
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Join us, virtually on March 23, 1:00 - 3:00 PM to discuss business travel policy and procedure, and navigate the Mason Finance Gateway (MFG).
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Annual Card Training
The annual P-Cardholder, Approver & Travel Card trainings are now live. These online trainings are mandated by the Commonwealth of Virginia for each cardholder AND approver, as well as Travel Charge cardholders. The trainings should be completed as soon as possible but no later than April 28, 2023. Failure to complete this training will result in card suspension.
All Cardholders (Including the Travel Charge (IL) card) and Approvers will be registered for this training in MasonLEAPS and should receive a registration email. This e-mail will provide cardholders with the information and instruction on how to access and complete this training. Information can also be found on the Fiscal Services event calendar at https://fiscal.gmu.edu/event/annual-card-training.
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AP Forms in Ellucian Workflow
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With a focus on process automation and in partnership with the ITS Workflow Team, we are pleased to announce that several Accounts Payable forms are now available in Ellucian Workflow for submission and approval (previously PDF fillable documents). Additional information, links, and quick guides are available, at https://fiscal.gmu.edu/fast/workflow/
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The following forms are transitioning to Ellucian Workflow:
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- Externally Funded Fellowship Support Form
- Participant Support Allowance Form
- Scholarship/Fellowship Form for the Period of Non-Enrollment
- Payment Request Form
- Revenue Refund Form
- Honorarium Payment Form
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MicroStrategy Reconciliation Report Updates
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The Organization Reconciliation Reports in MicroStrategy were updated on January 31, 2023, based on extensive user feedback and testing. The MicroStrategy Reporting Updates webpage details these changes. An overview and demonstration of these updates were shared at the January Beyond the Basics session and the recording is available for review at https://fiscal.gmu.edu/boot-camp/.
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Fiscal Services Boot Camp - Save the Date
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Save the Date for the Spring 2023 Fiscal Transformation Boot Camp on May 5, 2023 from 9 a.m. to 1 p.m. The Spring Boot Camp will focus on Fiscal Services initiatives while we plan for a Fall Boot Camp in partnership with other Administrative units such as Information Technology Services, Human Resources, and the Office of Strategic Budget and Planning.
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Require Training for eVA Access Starting May 1
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All new requests for eVA access will require users to complete the "Purchasing Made Easy - Access Based Training" in MasonLEAPS prior to gaining access to the eVA procurement system. Please plan accordingly and allow time for new users to complete this training before processing purchase requests. Additional information on eVA purchasing is available, here https://fiscal.gmu.edu/purchasing/use-eva-purchasing/
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Mason Fiscal Administrator Certificate - Register Today!
We still have space available for all 2023 sessions! Join your colleagues and get a jump start on your professional development by registering today. The Mason Fiscal Administrator Certificate provides a closer look at Fiscal policies, procedures, and financial systems while introducing you to other Finance functions such as budget and forecasting. And starting in February, the George Mason University Foundation will be joining us as guest presenters. This ever-evolving program is the first step to becoming a professional in Fiscal Administration at Mason. To learn more and register for an upcoming session visit https://fiscal.gmu.edu/event/mason-fiscal-administration-certificate-mfac-program/.
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Opportunities to Connect
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Fiscal Learning and Engagement Roadshow
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Is your office or unit interested in having the Fiscal Learning and Engagement Team meet with your group as a stop along our "Roadshow"? If so, please visit https://go.gmu.edu/request.
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Join FSCN Community of Practice:
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Training and Engagement
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Fiscal Services Virtual Walk-ins
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Check the Calendar for upcoming meetings and events!
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