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Fiscal Support and Connections Network
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Join us: April 18, 2023 - 1:00 pm - 2:00 pm
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Phone Conference ID: 506 407 423#
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1. P-Card Transition to MFG
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2. Fiscal Transformation Boot Camp
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3. Fiscal Year-End Reminders
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- Planning Purchases and Events
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Fiscal Announcements and Reminders
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Fiscal Transformation Boot Camp - Register NOW!
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Registration for the 2023 Fiscal Transformation Boot Camp is now open! This virtual learning opportunity on May 5 from 9 a.m. to 1 p.m., will focus on Fiscal Services transformation efforts, procedure updates, and process improvements. Click here to Register (requires login) and view the tentative agenda. Sessions will be recorded and published at a later date. For the most up-to-date information and to view previously recoded Beyond the Basics and 2022 Boot Camp sessions, please visit https://fiscal.gmu.edu/boot-camp/.
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Fiscal Year-End (FY23)
The university’s fiscal year ends on June 30, 2023. We encourage departments to begin planning purchases and/or payments to ensure that supplies, equipment, and services paid from Educational and General (E&G) funds are delivered and paid for by the university’s fiscal year-end. In order to pay for goods and/or services in FY23 the goods must have been delivered, all services must have been rendered, and the invoice(s) must be received in Accounts Payable (acctpay@gmu.edu) by June 9, 2023.
Please review the important information available on the Fiscal Year End Deadlines web page at https://fiscal.gmu.edu/controllers/year-end-deadlines/.
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We're Coming to Mason Square!
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The Fiscal Learning and Engagement team will be on-site in Arlington on April 27th and available to answer all of your financial questions. Keep an eye on the FSCN - MS Team for an updated location and time.
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Require Training for eVA Access Starting May 1
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All new requests for eVA access will require users to complete the "Purchasing Made Easy - Access Based Training" in MasonLEAPS prior to gaining access to the eVA procurement system. Please plan accordingly and allow time for new users to complete this training before processing purchase requests. Additional information on eVA purchasing is available, here https://fiscal.gmu.edu/purchasing/use-eva-purchasing/
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Annual Card Training
The annual P-Cardholder, Approver & Travel Card trainings are now live. These online trainings are mandated by the Commonwealth of Virginia for each cardholder AND approver, as well as Travel Charge cardholders. The trainings should be completed as soon as possible but no later than April 28, 2023. Failure to complete this training will result in card suspension.
All Cardholders (Including the Travel Charge (IL) card) and Approvers will be registered for this training in MasonLEAPS and should receive a registration email. This e-mail will provide cardholders with the information and instruction on how to access and complete this training. Information can also be found on the Fiscal Services event calendar at https://fiscal.gmu.edu/event/annual-card-training.
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AP Forms in Ellucian Workflow
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With a focus on process automation and in partnership with the ITS Workflow Team, we are pleased to announce that several Accounts Payable forms are now available in Ellucian Workflow for submission and approval (previously PDF fillable documents). Additional information, links, and quick guides are available, at https://fiscal.gmu.edu/fast/workflow/
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The following forms are transitioning to Ellucian Workflow:
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- Externally Funded Fellowship Support Form
- Participant Support Allowance Form
- Scholarship/Fellowship Form for the Period of Non-Enrollment
- Payment Request Form
- Revenue Refund Form
- Honorarium Payment Form
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Mason Fiscal Administrator Certificate - Register Today!
We still have space available for all 2023 sessions! Join your colleagues and get a jump start on your professional development by registering today. The Mason Fiscal Administrator Certificate provides a closer look at Fiscal policies, procedures, and financial systems while introducing you to other Finance functions such as budget and forecasting. And starting in February, the George Mason University Foundation will be joining us as guest presenters. This ever-evolving program is the first step to becoming a professional in Fiscal Administration at Mason. To learn more and register for an upcoming session visit https://fiscal.gmu.edu/event/mason-fiscal-administration-certificate-mfac-program/.
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Opportunities to Connect
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Fiscal Learning and Engagement Roadshow
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Is your office or unit interested in having the Fiscal Learning and Engagement Team meet with your group as a stop along our "Roadshow"? If so, please visit https://go.gmu.edu/request.
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Join FSCN Community of Practice:
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Training and Engagement
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Fiscal Services Virtual Walk-ins
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Check the Calendar for upcoming meetings and events!
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