Retail Sales and Use Tax

…the end product, and thus the entire cost of the item, including any services involved in the fabrication, will be deemed subject to sales tax. Lodging: The provision of rooms,…

Complete the W-4 Forms

…IRS Publication 15 (Circular E Employer’s Tax Guide). Exceptions to withholding allowance: Canada or Mexico tax residents of Canada or Mexico may claim additional allowances for spouse/dependents. Korea tax residents…

Identify Visas Eligible for Travel Reimbursement

…Visitor for pleasure Visa waiver tourist Passport page with passport number and expiration date. Copy of visa. Residents of Canada or a visa waiver country do not have a visa…

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Business Cards and Printing Contracts

…to purchasing off-contract printing.  Business Cards must be ordered through Canon or Worth Higgins Canon – Contract # GMU-1476-18-03. Delivery Time: Next day or “rush” (3-hour pick-up available for an…

Make a Purchase less than $5,000

…SWaM/SWaM (small, women, and minority-owned businesses) vendors. Departments may locate Micro/SWaM vendors at the following link: https://www.sbsd.virginia.gov/directory/. The $5,000 departmental threshold must not be circumvented by “splitting orders”. “Splitting orders”…

General Accounting

cost proposal and State indirect cost study. We work together with campus units to inventory equipment and maintain the fixed assets database. Review Financial Statements Locate Recharge Rates Journal Voucher…

General Accounting Responsibilities

…the fixed assets database. Manages the federal Facilities and Administrative cost proposal and State indirect cost study. Files all tax returns. Manages state and local banking transactions and reconciliations for…

Visit the International Tax Office

…tax treaty benefits are available, the appropriate tax documents can be processed during the interview which eliminates the 30% tax withholding. Schedule an appointment for the visitor to meet with…

Host a Candidate

When hosting an employment candidate, departments are encouraged to arrange for the candidate’s transportation (air or rail) and lodging costs to be billed directly to Mason. Items that cannot be…

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Incoming and Outgoing Sponsorships

…in all cases. Units may use the P-Card to pay for sponsorships under $5,000. Guidance is available in Appendix A of the Sponsorship Guide. Incoming Sponsorship An Incoming Sponsorship is…