Learn about Compliance

…Departments should always choose the least expensive freight delivery option unless there is an urgent need for expediting. Search Commodities – Can I Purchase…? Search – Mandatory and Specialized Purchases…

Mason Marketplace

…operate online storefronts, registration sites and secure payment portals with minimal training and seamless financial integration. Getting Started All Mason units must obtain approval from Fiscal Services prior to accepting…

Office of Risk Management Equipment Loss Procedures

…to annotate on the purchase order separate replacement cost and upgrade cost. The Commonwealth’s Risk Management Plan does not reimburse for the cost of warranty or extended warranty. Coverage of…

Retail Sales and Use Tax

…personal property that can be felt or touched. (Va. Code §58.1-600 et seq.). Sales tax Does Not Apply To Tangible personal property delivered to a purchaser residing outside of Virginia…

Learn the Basics

…may be purchased for communal use and not personal/private use. The purchases must be approved in advance by the approving official for the fund/org. Communal Use Communal use is defined…

Process Honorarium Payment

…Once the purchase requisition in eVA has been approved and an EP number has been assigned, it is the department’s responsibility to forward the invoice to Accounts Payable at acctpay@gmu.edu…

Purchasing Office

…purchasing authority for dollar amounts at $5,000 or less to certain employees at the department level. Use the searchable Can I Purchase….? table to learn about allowable and unallowable purchases and…

Learn about Equipment Inventory Process

…A server was purchased one year ago at a cost of $8,000. The life expectancy for the server is five years. After one year, the asset is 1/5 depreciated (-$1,600)….

Pay and Receive Orders

Step-by-Step Pay with a P-card The P-Card is the preferred payment method for the purchase of goods and services costing $5,000 or less. P-Card charges are billed monthly. The closing…

Use eVA Purchasing

online or paper catalog. Orders are submitted electronically to a number of registered vendors. If the vendor does not accept electronic orders, the purchaser must coordinate with the vendor on…