Expenditure Account Codes

Search for a word or term to find the corresponding Expenditure Account codes for Chart P. Please utilize the Chart P Crosswalk Tool to view Account code crosswalks from Chart…

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Cashless Campus Initiative

…community. Powered by TouchNet Marketplace Suite, the Mason Marketplace makes it easy for departments and campus organizations to create, manage and operate online storefronts, registration sites and secure payment portals…

Manuals and Training Materials

…Transactions Manual Cash Handling PowerPoint Presentation Overview of Mason Marketplace – the designated online payment portal for card acceptance Equipment Procedures The guides below provide an overview of the equipment…

Become Certified as a Small, Women, or Minority-Owned (SWaM) Business

Examine the Annual SWaM Procurement Plan for FY 2023 – Go to SBSD website – https://www.sbsd.virginia.gov/certification/ Download the SWaM Application Instruction Guide (see Hyperlink) – https://docs.google.com/document/d/1QFiw5srISy3Lqzd8fzhBFiYQxreepSBGF9Ro_yYRYLU/edit?usp=sharing or pdf attachment To…

Make a Purchase less than $5,000

…SWaM, or if not practicle SWaM (small, women, and minority-owned businesses) vendors Departments may locate Micro/SWaM vendors at the following link: https://www.sbsd.virginia.gov/directory/. The $5,000 departmental threshold must not be circumvented…

Purchasing Office

…businesses) vendors. Departments may locate Micro/SWaM vendors at the following link: https://www.sbsd.virginia.gov/directory/ or at https://logi.cgieva.com/External/rdPage.aspx?rdReport=Public.Reports.Report9001_Data. The $5,000 departmental threshold must not be circumvented by “splitting orders”. “Splitting orders” is defined…

Change, Cancel & Return Purchases

…in eVA. Step-by-Step Change an Order A buyer may change any part of an order by adding or deleting items, or changing the quantity or price of items after submitting…

Definitions

Common terms and phrases used when discussing Fiscal related activities….

Assign/Loan Equipment

…on loan or assignment. Retain the original form and send a photocopy to the Financial Reporting Office. Verify that the inventory report properly identifies the assignee when the next inventory…

Request Petty Cash

…disbursement(s) must equal the original Petty Cash fund amount. Attach a copy of the Cash Receipt, log of expenditures, and other supporting documents to the Petty Cash Request Form.  For…